Administrative Assistant to Director of Operations (Part-Time)

Description

The Administrative Assistant to the Director of Operations is responsible for providing high-level administrative support to the Director of Operations. The Administrative Assistant will be responsible for preparing correspondence, completing reports, receiving visitors, arranging conference calls, scheduling meetings, and answering questions related to Galman Properties.

Benefits

• Medical, Dental, and Vision Insurance
• Long-Term Disability Insurance (provided at no cost to you)
• Life Insurance (provided at no cost to you)
• 401(k) Retirement Plan with Employer Match
• Tuition Assistance Program
• $2,000 Employee Referral Reward
• Paid Holidays
• 20% Rent Discount at Any Galman Group Community
• Company Events, including the Annual Phillies Outing, Annual Holiday Celebration, participation in the Eagles Autism Challenge, and more!

Job Duties & Responsibilities

• Document concerns, assist in resolving property issues, and keep the Director of Operations informed about property deadlines, inspections, and contracts.
• Aid with special projects or tasks as needed.
• Draft, edit letters, reports, and other documents.
• Work with property managers and outside vendors to address property management concerns.
• Achieve deadlines and adapt to changing priorities.
• Input and update information in databases and spreadsheets.
• Handle office tasks such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Oversee and achieve organizational goals while upholding best practices.
• Assist with resident correspondence, needs, and requests.
• Provide recommendations based on customer needs or preferences.
• Maintain polite and professional communication via phone, email, and mail.
• Cookordination of internal and external resources to expedite workflow.
• Assist with billing needs.

Schedule

Part-time (24 hours a week, Monday, Wednesday & Thursday).