Administrative Assistant – Title
About the role
Diaz Anselmo & Associates is looking for a detail-oriented and organized Administrative Assistant to join our growing Title team. If you enjoy working in a fast-paced environment, managing important documents, and collaborating with a supportive team, we'd love to hear from you! In this role, you'll play an important part in supporting title and mortgage-related processes, helping ensure documents are completed accurately, deadlines are met, and clients receive exceptional service. At Diaz Anselmo & Associates, we value teamwork, professionalism, and continuous growth. We offer a collaborative and supportive work environment where your contributions make an impact. You'll have the opportunity to build your knowledge, develop your skills, and be part of a team dedicated to excellence.
Responsibilities
- Manage the full lifecycle of Assignments of Mortgage (AOMs) from receipt through final recording.
- Prepare, file, and track real estate documents, including Lis Pendens and Title Order Instruments.
- Review legal descriptions and coordinate approvals to ensure accurate submissions.
- Monitor title production timelines, follow up on aging files, and order title gap searches as needed.
- Maintain accurate information in company systems and client portals.
- Assist Title Examiners and Legal Assistants with document retrieval and administrative support.
- Help prepare complaint and summons packages while meeting important deadlines.
- Manage shared departmental inboxes and provide timely, professional communication.
Requirements
- 2+ years of administrative, legal assistant, paralegal, title, mortgage, or related experience.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a deadline-driven environment.
- Proficiency with Microsoft Office Suite.
- High school diploma or equivalent.
Qualifications
- Experience in foreclosure, creditor rights, real estate, title, or mortgage-related work.
- Familiarity with Perfect Practice, ICE, Tempo, ADR, or similar systems.
- Associate's or Bachelor's degree.