Administrative Assistant – Title

Diaz Anselmo & Associates, P.A. is looking for a motivated and detail-oriented Administrative Assistant to join our growing Title team. This is a great opportunity for someone who enjoys administrative work, document management, and supporting real estate and mortgage-related processes in a fast-paced, collaborative environment. In this role, you will play a key part in ensuring title and mortgage documents are processed accurately, deadlines are met, and clients receive exceptional service. If you're highly organized, thrive in a deadline-driven setting, and enjoy being an essential part of a team, we'd love to hear from you. What You’ll Do As a member of our Title team, you will: Manage the full lifecycle of Assignments of Mortgage (AOMs) from receipt through final recordingPrepare, file, and track mortgage and real estate documents, including Lis Pendens and Title Order InstrumentsReview legal descriptions and coordinate approvals to ensure documents are submitted accurately and timelyMonitor title production timelines, follow up on aging files, and order title gap searches as neededMaintain accurate records and update information in company systems and client portalsAssist Title Examiners, Legal Assistants, and other team members with document retrieval and administrative supportHelp prepare complaint and summons packages while meeting critical deadlinesManage shared departmental inboxes and provide professional, timely communication to clients and business partnersSupport the overall success of the Title department through strong organization, attention to detail, and teamwork Required Qualifications What You Bring (Qualifications): 2-4 years of experience in an administrative, legal assistant, paralegal, title, mortgage, real estate, or related roleStrong attention to detail and excellent organizational skillsAbility to manage multiple priorities and meet deadlines in a fast-paced environmentProficiency with Microsoft Office SuiteStrong written and verbal communication skillsHigh school diploma or equivalent Preferred Qualifications Experience in foreclosure, creditor rights, real estate, title, or mortgage-related industriesFamiliarity with Perfect Practice, ICE, Tempo, ADR, or similar case management and client systemsAssociate's or Bachelor's degree Why Diaz Anselmo & Associates? At Diaz Anselmo & Associates, we are committed to fostering a supportive and collaborative workplace where employees can grow and succeed. We value professionalism, teamwork, and continuous development, and we recognize the important contributions each team member makes to our success. What We Offer A supportive and team-oriented work environmentOpportunities for professional growth and career advancementMeaningful work with a well-established and respected organizationExposure to the legal, title, and mortgage servicing industriesCompetitive benefits package, including medical, dental, vision, life insurance, disability coverage, EAP, and a 401(k) with company match If you're a dependable professional with a strong attention to detail and a desire to grow your career, we encourage you to apply today and join the Diaz Anselmo & Associates team! Diaz Anselmo & Associates, P.A. is an Equal Opportunity Employer.