Administrative Assistant & Special Project Coordinator

Key Responsibilities

• Manage the Managing Director’s calendar, travel arrangements, meeting logistics, and daily priorities.
• Screen, organize, and respond to internal and external communications.
• Schedule and support meetings, including agendas, documentation, minutes, and follow-ups.
• Handle confidential information with professionalism and discretion.
• Afford assistance with expense reports, scheduling, vendor coordination, and occasional personal logistics.

Qualifications

• Bachelor’s degree required; experience in business, marketing, finance, or communications a plus.
• 5+ years of experience in administrative support, business development, or client-facing roles.
• Strong written and verbal communication skills, with a professional and polished presence.
• Excellent organizational and time-management abilities; proactive and solutions-oriented.
• High level of discretion and emotional intelligence when dealing with sensitive information.
• Experience in financial services or professional services environments strongly preferred.
• Proficient in Microsoft Office suite; experience with CRM systems (e.g., Salesforce) a plus.

What We Offer

• Competitive salary range of $50,000 – $60,000.
• Paid vacation and holidays.
• 401(k) with match.
• Exclusive discount programs.
• Health and wellness programs.

Benefits

• Professional development opportunities.
• Flexible work schedule.
• Work-life balance.

Pay

The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location.

Schedule

This is a hybrid role, combining remote and in-office work.