Administrative Assistant, Sleep Lab, Full-Time, 1st shift

Day Kimball Health is seeking an Administrative Assistant to join our Sleep Disorder Center in Putnam, Connecticut. This is a full-time, non-exempt position working 40 hours per week on the day shift.

About the Role

Performs and provides clerical and administrative support for the supervisor and the director of the Sleep Disorder Center. Provides support to the Sleep Center, EEG, EMG, and physicians as needed. Plans, establishes, and maintains office clerical procedures, record keeping, pre-certifies patient insurances, and filing systems as required.

Responsibilities

• Performs and provides clerical and administrative support for the supervisor and director of the Sleep Disorder Center, as well as physicians as needed.
• Establishes and maintains Sleep Disorder Center record keeping, filing systems, and supplies.
• Types medical transcription for Sleep M.D.
• Manages communication flow of the Sleep Disorder Center and department.
• Pre-certs insurance and schedules patients for Sleep Disorder testing.
• Faxes and mails computer reports to physicians.
• Demonstrates ability to plan and organize flow of information into and out of the department.
• Maintains a strict level of confidentiality in all matters.
• Prioritizes tasks and manages multiple responsibilities effectively.
• Performs other duties as assigned.

Requirements

• High school graduate or equivalent required.
• Insurance pre-certification experience preferred.
• Medical terminology and transcription preferred.
• Word processing experience preferred.
• Minimum of three (3) years of experience preferred.
• Basic knowledge in mathematics required.
• Mainframe, personal computer, word processing, and database competencies preferred.

Skills

• Demonstrates verbal and written communication skills.
• Demonstrates excellent telephone techniques.
• Demonstrates competency with computer systems, including mainframe, personal computer, word processing, and database.

Benefits

Employees regularly scheduled to work 20 or more hours per week are eligible for a comprehensive benefits package, including:

• Earned Time Off (ETO), paid holidays, and sick time.
• Medical, Dental, and Vision Insurance.
• Health Savings Account (HSA) and Flexible Spending Account (FSA).
• Prescription Drug Coverage.
• 401(k) Retirement Plan with eligible employer contributions.
• Educational Assistance & Student Loan Reimbursement – Up to $5,000 (36–40 hours) or $2,500 (20–35 hours) per fiscal year.
• Shift Differentials for eligible evening, night, and weekend shifts.
• Pay-for-Performance opportunities.
• Career Growth, Leadership Development, and Mentorship.
• Life Insurance, Short-Term & Long-Term Disability, Critical Illness, and Accident Insurance.
• Pet Insurance.
• Employee Wellness Programs, Recognition Events, Food Truck Fridays, and Weekly Pay.

About Day Kimball Health

For over 130 years, Day Kimball Health has been a trusted, nonprofit healthcare provider serving Northeastern Connecticut. What began as a small infirmary has grown into the region’s leading integrated healthcare system, recognized for delivering compassionate, high-quality care close to home. Today, our team of over 1,100 dedicated employees—including more than 300 skilled physicians, surgeons, and specialists—proudly delivers a full continuum of care, from primary and specialty services to homecare and hospice.

At Day Kimball Health, we cultivate a supportive, inclusive workplace culture where healthcare professionals are empowered to grow, thrive, and make a meaningful difference every day. Whether you're starting your journey in healthcare or seeking your next opportunity, a career at Day Kimball Health offers more than a job—it’s a chance to build lasting relationships, give back to your community, and create impact beyond your shift.