Administrative Assistant Senior, PLUGS

Provides comprehensive administrative support for a high-volume, complex environment, including handling confidential information.

Responsibilities

• Organize, prioritize, and coordinate a wide range of administrative tasks.
• Deliver exceptional customer service to customers and visitors.
• Create, type, edit, and proofread various department documents.
• Develop and maintain filing systems.
• Schedule meetings and arrange travel.
• Enter, extract, and analyze data for reports and presentations.
• Coordinate and monitor budget preparation.
• Audit or reconcile financial statements and invoices.
• Manage workload required to complete projects, with duties varying by department.
• Support the PLUGS (Patient-centered Laboratory Utilization Guidance Services) team with:
  • Marketing and managing memberships, sponsorships, and partnerships.
  • Educating new members via social media, webinars, and conferences.
  • Creating educational and marketing content.
  • Managing a website, social media, and conference management software.
  • Planning and producing national trade shows and conferences.
• Order supplies and oversee invoicing and contract management.
• Provide administrative support for PLUGS huddles and team meetings.
• Facilitate effective communication with stakeholders, including external clients, sponsors, partners, and the internal PLUGS team.
• Some travel may be required.

Requirements

• High school diploma or equivalent experience.
• Minimum five (5) years of related experience in customer service and/or office management, including administrative support for high-level management or executives.
• If assigned to a Home Care Services department, a copy of the required education (diploma or transcript) must be submitted upon hire.

Qualifications

• Preferred Bachelor’s degree in healthcare, communication, marketing, or a business-related field.
• Healthcare/medical office experience.
• Marketing experience.
• Project management assistance experience.
• Experience with websites and social media development and maintenance.

Pay

$29.16 - $43.73 per hour (based on full-time employment of 2080 hours per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise.

Benefits

• Medical, dental, and vision plans.
• 403(b) retirement plan.
• Life insurance.
• Paid time off.
• Tuition reimbursement.

About Us

Seattle Children’s is a mission-driven organization dedicated to providing hope, care, and cures to help every child live the healthiest and most fulfilling life possible. As the pediatric and adolescent academic medical center for Washington, Alaska, Montana, and Idaho, we deliver superior patient care and advance new discoveries through pediatric research. U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals.

Our core values—Compassion, Excellence, Integrity, Collaboration, Equity, and Innovation—guide our work and culture. We are committed to fostering an inclusive environment that welcomes people of all experiences and backgrounds.