Administrative Assistant, School of Pharmacy - Jefferson Center City

About the role

This role involves performing full clerical, administrative, and general office duties such as transcription, typing, record and file maintenance, mail distribution, and telephone reception. The position also entails providing secretarial services to a middle to upper-level management position or department.

Responsibilities

• Interacts with co-workers, visitors, and other staff consistent with Jefferson's values.
• Manages project plans, scheduling, and program reporting requirements.
• Captures and distributes meeting minutes and updates.
• Creates correspondence, memos, presentations, and reports ensuring accuracy and timeliness.
• Answers incoming calls, greets visitors and guests, directs them as appropriate.
• Screens incoming communications, takes and delivers accurate messages.
• Schedules appointments and coordinates arrangements for meetings and conferences.

Requirements

• High School Diploma/GED required.
• Bachelor’s Degree preferred.
• 2 years of experience in administrative role preferred.
• Understanding of department and/or Hospital/University operations and procedures.

Qualifications

• Effective Communications: Understanding of effective communication concepts, tools, and techniques.
• Interpersonal Relationships: Knowledge of the techniques and ability to work with a variety of individuals and groups.
• Service Excellence: Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations.
• Flexibility and Adaptability: Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment.
• Managing Multiple Priorities: Ability to manage multiple concurrent objectives, projects, groups, or activities.
• Accuracy and Attention to Detail: Understanding of the necessity and value of accuracy and attention to detail.
• Calendaring: Knowledge of and ability to use office electronic calendaring software and capabilities.
• Problem Solving: Knowledge of approaches, tools, and techniques for recognizing, anticipating, and resolving organizational, operational, or process problems.

Skills

• Proficiency in secretarial skills.
• Experience with computer and standard office software applications.
• Knowledge of PowerPoint a must.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, and voluntary benefits.

Pay

The role is full time at 35 hours per week - 70 hours biweekly.

Schedule

Workday Day (United States of America)

Entity

Thomas Jefferson University

Primary Location

901 Walnut Street, Philadelphia, Pennsylvania, United States of America