Administrative Assistant - School of Medicine Psychiatry

About the role

The Emory Psychiatry and Law Service seeks Administrative Assistants to provide support in managing various aspects of the service, including data entry, communication with legal professionals, and coordination of evaluations.

Responsibilities

• Data entry into multiple databases
• Responding to requests from attorneys and judges
• Scheduling court-ordered evaluations
• Supporting problem-solving efforts by coordinating information, clarifying processes, and maintaining alignment among legal, clinical, and administrative teams
• Ensures office activities comply with Emory policies and procedures
• Responds to incoming telephone calls
• Maintains calendars and prioritizes meeting requests for management
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses
• Completes forms, grant applications, and/or correspondence associated with programs
• Prepares charts and graphs for reports and presentations
• Creates and edits scientific, programmatic or other reports associated with department's primary business
• Schedules meetings and handles logistics for meetings and special events
• Prepares materials for meetings and special events
• Initiates, processes, and maintains records and invoices
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports
• Establishes and organizes files and documents
• Oversees ordering and maintenance of office supplies
• May supervise or direct the work of support staff and/or students
• Performs related responsibilities as required

Qualifications

• Bachelor’s degree or equivalent of a high school diploma and five years of administrative experience
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others)

Benefits

This role offers the opportunity to work remotely regularly, with a flexible weekly schedule based on departmental needs. The position requires residency in the state of Georgia.

Pay

Details on pay are not specified in the job posting.

Schedule

The schedule is based on agreed-upon guidelines of the department and requires the ability to commute to Emory University on a flexible weekly schedule.

Additional Details

Emory University is an equal opportunity employer and provides reasonable accommodations to qualified individuals with disabilities upon request. For inquiries regarding this policy, contact the Department of Equity and Civil Rights Compliance.