Administrative Assistant, Sales

About The Company Our company is a leading organization in the foodservice industry, committed to delivering high-quality products and exceptional customer service. With a strong presence across various regions, we strive to innovate and adapt to the evolving needs of our clients. Our dedication to sustainability, community engagement, and operational excellence has established us as a trusted partner for businesses seeking reliable supply chain solutions. We foster a collaborative and inclusive work environment where employees are empowered to grow professionally and contribute meaningfully to our mission of providing outstanding service and value. About The Role We are seeking a detail-oriented and proactive Sales Administrative Assistant to support our sales team, particularly the Vice President of Sales. This role involves providing comprehensive clerical and administrative support to streamline sales operations and enhance customer engagement efforts. The successful candidate will be responsible for managing correspondence, coordinating travel arrangements, supporting sales meetings and food shows, and maintaining accurate records within our Customer Relationship Management system. This position requires excellent organizational skills, strong communication abilities, and the capacity to handle multiple tasks efficiently in a fast-paced environment. The Sales Admin will play a vital role in ensuring the smooth functioning of our sales department, contributing to the overall success of our sales initiatives and customer satisfaction goals. Qualifications High School diploma or equivalent required.Bachelor’s degree in business administration or a related field preferred.1-2 years of administrative support experience, preferably supporting an executive-level supervisor.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong typing skills with a minimum of 50 WPM.Knowledge of sales processes and organizational structure preferred.Excellent interpersonal and communication skills.Ability to manage multiple priorities with attention to detail.Strong problem-solving and organizational skills.Ability to handle confidential information with discretion.Basic math skills, including calculating rates, ratios, and interpreting data.Ability to proofread and produce error-free documents. Responsibilities Support customer engagement efforts by facilitating sales channels such as Sales Coordinator, Sysco Market, and Sysco Mobile.Prepare correspondence, reports, and documents using Microsoft Office applications.Manage the Vice President of Sales’s email correspondence and calendar.Coordinate travel arrangements for sales personnel, including booking flights, hotels, and transportation.Authorize payroll deductions for hotel stays in accordance with company policies.Assist in organizing food shows, sales meetings, and promotional events.Respond to requests for company donations and sponsorships.Screen and direct phone calls for the sales leadership team, taking accurate messages.Maintain organized filing systems, including electronic and physical files.Update and retain customer information within the Customer Relationship Management system (Sysco 360).Research information as needed for sales support and reporting.Generate and distribute promotional reports and Point-of-Sales (POS) materials.Order and manage supplies for the sales department.Coordinate logistics for meetings, food shows, and other sales-related events.Collect, prepare, and distribute promotional materials and flyers.Run pre-formatted reports such as business tracking and commission statements.Create and maintain spreadsheets for promotional tracking and sales data.Support other administrative functions across departments as needed, including reception and supply management. Benefits Competitive salary package.Health, dental, and vision insurance coverage.Paid time off and holidays.Opportunities for professional development and career growth.Retirement plan options.Employee assistance programs.Inclusive and collaborative work environment. Equal Opportunity Our company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, ethnicity, gender, age, religion, sexual orientation, disability, or any other protected characteristic. We believe that a diverse workforce fosters innovation and reflects the communities we serve, and we are dedicated to providing equal employment opportunities to all qualified applicants.