Administrative Assistant / Rehab Aide - PRN

Responsibilities

• You will organize paperwork according to an efficient filing system and digitalize all important documents.
• Create or update records with new files and information
• You will be expected to protect and update files as well as make them easily accessible to your colleagues.
• Answering phone calls and calling customers and vendors to follow up orders
• Compiling, maintaining and updating company records
• Managing office inventory
• Scheduling appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of office business transactions
• Operating office equipment including printers, copiers, fax machines and multimedia instruments
• Dependable and agile – be reliable and able to change task with shifting priorities
• Detail-oriented -- would rather focus on the details of work
• Collaborative -- enjoys working with people in the office and in field

Requirements

• Bi-lingual required
• Proficient in the use of computers, including clinical healthcare software, payroll software, document management software, and Microsoft Office
• Prior clerical experience preferred
• Strong communication skills; ability to interact productively with supervisors, peers, and subordinates
• Superb organizational skills
• Excellent time management

Qualifications

A high school diploma or equivalent is required.