Administrative Assistant - Records Specialist

About the role

The Records Specialist within the Operational Support Division is responsible for administrative support activities. Prepares forms and reports. Monitors the flow of paperwork and files. Performs a variety of administrative tasks for the department and division.

Responsibilities

• Handle sensitive, protected, and classified documents and information with a high level of discretion and accuracy
• Interpret, apply, and research federal, state, and local laws and regulations related to special districts to ensure compliance
• Prepare clear, concise reports and communicate effectively, both orally and in writing
• Provide front-line assistance to the public for various Sheriff’s Office services, including concealed handgun permits (CHP), records requests, civil process, and general inquiries
• Maintain and manage official agency records in accordance with systematic retention, protection, retrieval, and disposal procedures
• Process records requests and documentation related to Civil Process service in compliance with applicable laws
• Track and maintain all training records for the Sheriff’s Office across all divisions
• Inventory and issue duty equipment, uniforms, and other issued items
• Establish and maintain effective working relationships with staff, outside agencies, and community members
• Support daily administrative operations of the Sheriff’s Office through a variety of clerical and organizational tasks
• Address complex responsibilities and challenges that may require the development or recommendation of office policies
• Exercise sound judgment and confidentiality, as errors may result in harm to the Sheriff's Office or public
• Oversee and administer the CHP (Concealed Handgun Permit) program

Requirements

• A High School Diploma or equivalent (G.E.D.) required
• College education preferred but not required
• Must pass a background check and a drug screen
• Must not have any felony convictions
• Committed no felonies, including illegal drug use, in the past three years
• Must not have any domestic violence offense related convictions or domestic violence related restraining orders in effect
• Must not have any DUI/DWAI convictions or driver’s license suspensions or revocations within 24 months of the application or more than one DUI/DWAI conviction in a lifetime
• A history of excessive use of illegal drugs, or other offenses could disqualify an applicant
• Must have a good driving record
• Must be a resident of Colorado and possess a Colorado Driver’s License at the time of appointment
• Must be able to complete and meet our training requirements/expectations
• Must have the ability to accurately perceive, soundly reason, and correctly judge situations, occurrences, and circumstances
• Must possess good communication skills and be able to express clearly and precisely, orally and in writing
• Must have a great deal of initiative and tenacity to actively influence events rather than passively accepting them
• Must have a proper degree of stress-tolerance, including stability and the ability to perform under pressure
• Must demonstrate strong interpersonal skills and a professional demeanor characterized by integrity, adaptability, compassion, sound judgment, and a commitment to public service, with the ability to work effectively across all levels and with individuals from diverse cultural and socio-economic backgrounds
• English language proficiency required, Spanish is not required for this position, but proficiency is preferred

Benefits

• Employee Benefits

Pay

Compensation will be determined by the applicant's full skillset with consideration of the following:

• High School Diploma or equivalent (G.E.D.) required
• College education preferred but not required
• Must pass a background check and a drug screen
• Must not have any felony convictions
• Committed no felonies, including illegal drug use, in the past three years
• Must not have any domestic violence offense related convictions or domestic violence related restraining orders in effect
• Must not have any DUI/DWAI convictions or driver’s license suspensions or revocations within 24 months of the application or more than one DUI/DWAI conviction in a lifetime
• A history of excessive use of illegal drugs, or other offenses could disqualify an applicant
• Must have a good driving record
• Must be a resident of Colorado and possess a Colorado Driver’s License at the time of appointment
• Must be able to complete and meet our training requirements/expectations
• Must have the ability to accurately perceive, soundly reason, and correctly judge situations, occurrences, and circumstances
• Must possess good communication skills and be able to express clearly and precisely, orally and in writing
• Must have a great deal of initiative and tenacity to actively influence events rather than passively accepting them
• Must have a proper degree of stress-tolerance, including stability and the ability to perform under pressure
• Must demonstrate strong interpersonal skills and a professional demeanor characterized by integrity, adaptability, compassion, sound judgment, and a commitment to public service, with the ability to work effectively across all levels and with individuals from diverse cultural and socio-economic backgrounds
• English language proficiency required, Spanish is not required for this position, but proficiency is preferred

Schedule

Full-Time, Non-Exempt

Compensation Range: $57,054.38 - $66,141.66 annually