Administrative Assistant | Real Estate & Transaction Support

Key Responsibilities

• Provide administrative support to a small, collaborative operations team
• Prepare, organize, review, and process transaction-related documents
• Maintain accurate records and document management systems
• Perform data entry, database updates, and information tracking
• Support workflow management, file organization, and compliance requirements
• Learn and utilize specialized proprietary software platforms
• Assist with transaction coordination and operational deadlines
• Ensure accuracy and quality control throughout administrative processes
• Support internal teams with clerical, reporting, and organizational tasks
• Maintain confidentiality of sensitive client and transaction information

Qualifications

• 3+ years of administrative assistant, office support, operations support, or clerical experience
• Experience in real estate, title, escrow, mortgage, banking, settlements, closings, property management, legal administration, or transaction processing strongly preferred
• Strong data entry and document preparation skills
• Excellent attention to detail and organizational abilities
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, including Word, Outlook, and Excel
• Experience working with databases, records management systems, or proprietary software preferred
• Strong written communication skills
• Ability to work independently and as part of a small team