Administrative Assistant – Purchasing Department

About the role

We are adding this new position due to our recent growth. The Administrative Assistant will report to the Purchasing Manager and work together with the warehouse supervisors at our offices in Columbiana, Ohio.

Responsibilities

• Provide administrative support to the Purchasing Team, including managing communications and coordinating documentation for internal and external contacts.
• Assist with identifying and organizing information on new suppliers, programs, and products. Compile and present findings to Purchasing Management as needed.
• Serve as a liaison between vendors, the warehouse, and Accounts Payable to resolve invoice discrepancies, product issues, and delivery concerns in a timely manner.
• Coordinate logistics and provide hands-on support during annual Trade Show planning, set-up, and execution.
• Request and track product specifications from vendors and ensure all required data is accurately entered into internal systems (e.g., AS400).
• Monitor inventory reports and assist in maintaining stock levels by organizing data based on customer demand and historical sales trends.
• Collaborate with Purchasing Management, Warehouse Supervisors, and the Inventory Manager to confirm item setup, order placement, and on-time product delivery.
• Verify prebook items have shipped to all contracted accounts.
• Support various administrative tasks and take on additional responsibilities as needed in response to evolving business requirements.

Requirements

• Must have 3 - 5 years administrative experience
• Must be proficient in Microsoft Office 365 programs including Word, Excel, Outlook and Power Point
• Excellent organizational, time management, negotiation, written and verbal skills
• Strong analytical skills
• Driver's License & US work authorization required

Benefits

• Medical
• Dental and Vision
• 401K
• Paid Time Off