Administrative Assistant - Project Management

About the role

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects, offering specialty services including power systems, custom machine fabrication, and fall protection. Founded in 1988, ITAC is a 100% employee‑owned ESOP company with over 450 employees across six offices in Virginia, North Carolina, and South Carolina. The Administrative Assistant supports document control, business, project, administrative, and human‑resource procedures, performing both specified and self‑directed tasks, reviewing work for accuracy, and occasionally working overtime to meet objectives.

Responsibilities

• Office/Project Support – day‑to‑day office support, create new physical/electronic files, arrange employee travel, organize/client visits and lunches, support department managers with expense reports and credit‑card coding, ensure jobs/projects meet ITAC policy, assist with proposal setup and document formatting (Word, Excel, PowerPoint), support CRM data entry, provide project accounting assistance (job setup, estimates, PO review, profitability evaluation, initiatives).
• Other administrative support – golf tournament and sponsorship registrations, community organization member registration/renewal, priority list management.
• Document Control Support – assist project managers with controlling project documents (drawings, specs, bids, construction, POs, COs, contracts), implement document control procedures, file documents in SharePoint, Procore, servers, maintain ITAC Standard Documents SharePoint folder, operate printing/copying systems, ensure proper filing/storage of project documents.

Requirements

• High School diploma required; Associate’s degree in a related field preferred.
• Experience as an Administrative Assistant, preferably in a project‑management setting.
• Strong knowledge of project management principles and practices.
• Proficient in using project management software and tools.

Skills

• Proficiency in MS Office Suite (Excel, PowerPoint, Word).
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and adapt to changing demands.
• Strong written and verbal communication skills.
• Proactive attitude and willingness to take initiative.

Benefits

• Health, Vision, and Dental Insurance
• 401(k) & ESOP
• Life Insurance
• Short & Long‑Term Disability
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement & Professional Development
• Wellness Program
• Safety Incentive Program
• 24/7 Chaplain Care