Administrative Assistant Position with a Fast-Paced Firm

Department: Administration/Operations · Location: New York, NY

About the role

Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm, is recruiting an engineering administrative assistant. Stonefield is a growing company that seeks employees with enthusiasm and passion for the Stonefield mission: to provide unparalleled service and responsiveness to our clients. Candidates should be willing to work in a fast-paced, challenging and rewarding team environment.

Responsibilities

• Serve as a key point of contact for clients, review agencies and subcontractors in a professional, courteous and helpful manner.
• Welcome/receive visitors, recruits, and clients upon arrival at the office.
• Work collaboratively and cooperatively with various team members.
• Maintain office efficiency and manage office equipment/supplies required to enhance productivity.
• Prepare/draft a wide variety of correspondence and reports including memos/letters, technical documents, dictations, and other forms of correspondence.
• Receive and file incoming letters, documents and e-mail correspondence.
• Assist with billing administration and human resource tasks.
• Provide a wide range of administrative support services including but not limited to schedule/coordinate meetings, research, techniques to improve efficiency, organize office resources, file preparation/organization, and management of various spreadsheets, documents, and reports.

Requirements

• Bachelor's degree preferred; 1–3 years of administrative experience preferred.
• Excellent computer skills including Microsoft Word, Microsoft Outlook, Excel, and PowerPoint, and electronic communications tools.
• Strong organizational skills required.
• Proven problem-solving and interpersonal skills with experience providing administrative support in a high-profile environment with tact and diplomacy.
• Attention to detail.
• Proven ability to work with multiple deadlines and multiple priorities required.
• Ability to work across a variety of projects and with diverse client types.
• Flexibility, adaptability and ability to work in a changing environment required.
• Overtime evening work related to special events and submission deadlines would be required.

Pay

$22.00 – $32.00 per hour

Benefits

• Health & Wellness: Comprehensive medical, dental, and vision coverage options; wellness program with resources for mental, physical, and emotional health; company-sponsored fitness memberships; pet insurance options.
• Financial Growth: 401(k) and Roth retirement plans with company match; generous referral bonus program.
• Time Off & Events: Generous paid time off policy; paid company events (ski trips, summer parties, holiday celebrations, and more).
• Additional Perks: Ongoing enhancements to benefits to support personal and professional growth.