Administrative Assistant Perioperative Department

Phoenix, Arizona – Full-time administrative role in the Surg-Hosp department at Banner – University Medical Center Phoenix, a nationally recognized academic medical center with Magnet™ recognition and over 730 licensed beds.

About the role

As an Administrative Assistant supporting Perioperative and Cardiac service lines, you will provide clerical and administrative services requiring occasional discretion and judgment. This position involves supporting multiple service lines and collaborating with a variety of leaders within the units.

Responsibilities

• Word-process correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed, including transcribing dictation with general business and healthcare vocabulary.
• Prepare, collate, and distribute various reports in a timely and accurate manner, handling recurring or one-time department projects as directed.
• Screen telephone calls and visitors, directing them to appropriate parties and providing information based on detailed knowledge of the department’s responsibilities and company policies.
• Perform confidential administrative functions, such as typing, proofing, and assembling reports or proposals for customers or outside agencies, and transcribing/distributing minutes of important meetings.
• Coordinate supervisor’s and/or department’s calendar, including scheduling meetings, appointments, and travel/hotel accommodations as necessary.
• Coordinate meeting and training classes, including registration, preparation of materials, A/V setup, and classroom preparation; may present classes and develop related fliers and materials.
• Open and screen mail directed to the supervisor, compose responses to routine inquiries, and delegate items to subordinate managers as appropriate.
• Provide clerical and administrative support to department staff while maintaining confidentiality of sensitive information.
• Maintain supply inventories by checking stock levels, anticipating needed supplies, placing orders, and verifying receipt of supplies.

Requirements

• High school diploma/GED or equivalent working knowledge.
• Three years of administrative support experience, demonstrating working knowledge of clerical and administrative services.
• Ability to follow oral and written directions related to the functions listed above.
• Excellent oral, written, and interpersonal communication skills to interact with personnel, assist customers, schedule meetings, and handle inquiries.
• Working knowledge of personal software packages to perform clerical and administrative functions.
• Ability to organize, prioritize, and multi-task in a fast-paced environment while maintaining professionalism.

Employees working in a Behavioral Health clinical setting serving children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain it for the duration of employment. An Arizona Criminal History Affidavit must be signed upon hire.

Preferred Qualifications

• Associate’s degree or additional related education/experience.

Schedule

• Full-time, 40 hours per week (4x10s schedule: Monday–Friday).
• Shift: Days with flexible start times.
• On-call requirement: Yes, including weekend and holiday rotations.

Pay

• Flat rate of $5/hour for call.
• $3/hour weekend shift differential.
• 18% night shift differential, when applicable.