Administrative Assistant (Payroll & HR)

Brief Description Help create a great employee experience from day one. At Roseburg Forest Products, we know that people do their best work when they feel supported. That's where you come in. We're looking for an organized, dependable Administrative Assistant to help support payroll, onboarding, attendance tracking, and employee support functions at our facility. In this role, you'll be one of the first people employees turn to when they need help, information, or guidance. If you enjoy working with people, solving problems, staying organized, and keeping important processes running smoothly, this could be an excellent opportunity for you. What You'll Do You'll help ensure employees are paid accurately, new hires get off to a strong start, and leaders have the information they need to support their teams. Your Work Will Include Supporting payroll and attendance processesAssisting with onboarding and employee administrationMaintaining records and ensuring data accuracyHelping employees navigate policies, procedures, and benefitsPreparing reports and supporting plant leadershipContributing to employee engagement activities and eventsServing as a trusted administrative resource across the facility No two days are exactly the same, and your contribution will have a direct impact on the employee experience throughout the site. Who Thrives in This Role You May Be a Great Fit If You Enjoy helping people and solving problemsTake pride in accuracy and attention to detailCan manage multiple priorities without losing focusCommunicate professionally and confidentlyAppreciate both independent work and collaborationWant an opportunity to grow your experience in payroll, human resources, and business operations Why Roseburg? At Roseburg Forest Products, you'll join a company with a long history of investing in its people, products, and communities. You'll work alongside experienced professionals, gain exposure to multiple areas of the business, and play an important role in supporting the success of the facility. Job Description Purpose Responsible for production reporting and payroll functions. Perform administrative duties as relates to the payroll and human resources departments, specifically to hourly team member payroll, leave, and data management. Key Responsibilities Process the facility’s bi-weekly time and attendance for hourly team members for payroll Collaboration with plant leadership related to ensuring proper pay for team members Create, review, and maintain spreadsheets, databases, files, and records in compliance with company policies and/or federal and state laws, including verification of employment eligibility Serve as day-to-day contact for team members, customers, and visitors (in person and by phone) providing information involving benefits, policies, procedures and practicesAdminister the bid process to enable team member job placementVacation relief for other clerical staff, where applicablePrepare internal and external reports, correspondence, presentations and other documents using Microsoft softwareMaintain familiarity with labor contract as appropriateRetrieval and distribution of facility mailOrder and maintain stock of office suppliesBook travel and reconcile associated expensesSupport Employee Engagement programs and coordinate on-site and off-site eventsOnboard new Team Members on payroll-related topicsMonitor attendance via call-in tracker and communicate concerns and/or patterns to leadershipFacilitate team member product purchasesModel Company core valuesOther duties as assigned Required Qualifications Two (2) or more years of experience and training that demonstrates the ability to perform the key responsibilities of the positionHigh school diploma or equivalent Excellent keyboard skills and 10-key by touchAbility to prioritize and work with speed and accuracyProficient in Microsoft Office; Word, Excel and OutlookAbility to meet deadlines, work under pressure and prioritize competing projects or tasks.Effective listening, written and verbal communication skills; responsive, professional, and clear communicatorOrganized, self-motivated team player that fosters a positive work environment Honesty, integrity and efficiencyAbility to maintain a high degree of confidentiality Preferred Qualifications Associates degree in business, accounting, industrial relations or related fieldPayroll processing knowledge Summary About Roseburg Forest Products Founded in 1936, Roseburg Forest Products is a privately held company based in Springfield, Oregon. With a legacy in sustainable forestry and innovative wood products manufacturing, we are a leading North American producer of engineered wood, exterior trim, plywood, lumber, and medium density fiberboard (MDF). Our products shape and support homes, workplaces, and industries, while our timberlands protect forest health for future generations and provide high-quality wood fiber for our integrated operations. At Roseburg, we believe in making lives better from the ground up through the products we create, the relationships we build, and the communities we support. Our team of passionate professionals value safety, integrity, and excellence in all we do. From the mill to the forest to the office, you’ll find opportunities to grow and contribute to a company that cares for people, communities, and the environment. Learn more about who we are and what we do at www.roseburg.com. Benefits At Roseburg Roseburg offers a comprehensive and competitive benefits package to support the health, financial security, and well-being of our team members and their families. Key benefits include: Bonus opportunities based on company and individual performance401(k) with up to 4% company match and 3% automatic company contributionVacation starting at 3 weeks and 11 paid holidays per yearCompany-sponsored medical, dental, and vision insuranceCompany-paid life, AD&D, and long-term disability insurance optionsMental health benefits for the entire family, including 8 free annual sessions per personWellness programs and incentives, including biometric screenings & wellness challenges Paid time away from work for illness or injury, as well as paid parental bonding timeHealth Savings Account (HSA) with company contributions and Flexible Spending Account (FSA) optionsCompany match for charitable contributionsEducation assistance and professional development supportFinancial and retirement counselingAdditional voluntary benefits including pet insurance, student loan refinancing, and exclusive scholarships for child dependents, and more! AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY AND VETERANS