Administrative Assistant (Part Time)

About the role

We are seeking an organized, dependable Part-Time Administrative Assistant to handle daily office operations and clerical support. This role ensures smooth day-to-day workplace operations by managing schedules, handling communications, maintaining files, and supporting team administrative needs. Contract position with potential to extend for 10 weeks, located in Brooklyn, NY.

Responsibilities

• Answer incoming calls, route messages, monitor central email inboxes, and greet visitors warmly.
• Coordinate meetings, maintain shared calendars, and send meeting reminders.
• Maintain physical and digital filing systems, input accurate records, and update client or operational databases.
• Sort daily mail and deliveries, track office supply inventory, and restock items as needed.
• Draft basic correspondence, organize receipts or invoices, format documents, and support general staff tasks.

Qualifications & Skills

• 1–3 years of general office, clerical, or customer service experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail).
• Clear written and verbal communication skills.
• Strong attention to detail, time‑management skills, and ability to multitask in a workplace setting.
• High degree of professionalism, punctuality, and respect for confidential information.

Pay

$25 per hour

Schedule

Onsite Monday–Thursday, 10 AM–3 PM EST