Administrative Assistant (Part Time)

Responsibilities

• Perform weekly chart audit and disseminate to Executive Team
• Administer required client surveys
• Facilitate onsite admissions in coordination with admissions and clinical teams
• Primary phone coverage - answer and direct incoming calls
• Greet visitors and guests; ensure compliance with sign in procedures
• Aid clinical team with incoming and outgoing client letters
• Distribute and file incoming and outgoing mail and shipments
• Distribute and file incoming and outgoing mail and shipments
• Distribute and file incoming and outgoing mail and shipments
• Distribute and file incoming and outgoing mail and shipments
• Distribute and file incoming and outgoing mail and shipments
• Distribute and file incoming and outgoing mail and shipments
• Distribute and file incoming and outgoing mail and shipments
• Maintain office supply quantities and process office supply orders
• Document preparation and copying information
• Aid clinical team with incoming and outgoing client letters
• Assist with CARF licensure and auditing of files
• Maintain office filing and organizational systems
• IT point of contact-troubleshoot failures, call for repair, monitor preventative maintenance, monitor and purchase postage for meter
• Office tidiness/ support operations team in tour readiness
• Maintain complete confidentiality of company issues

Qualifications

• Familiar with Microsoft Office programs
• Administrative office experience

Preferred Qualifications

• Management experience in a residential treatment setting
• 2 years management experience