Administrative Assistant - Part Time

Responsibilities

• Provide administrative support to association leadership and conference planning teams.
• Aid in conference registration, attendee communications, and database updates.
• Cook up meeting schedules, conference calls, and planning meetings.
• Prepare agendas, meeting materials, name badges, attendee lists, and conference packets.
• Support communication with members, speakers, sponsors, exhibitors, and vendors.
• Maintain accurate records, spreadsheets, and event documentation.
• Coordinate hotel rooming lists, travel arrangements, and transportation logistics.
• Order catering, arrange meeting room setups, handle audiovisual requests, and procure event supplies.
• Track registration inquiries and respond to participant questions professionally.
• Process invoices, expense reports, purchase orders, and payment tracking.
• Assist with sponsor and exhibitor logistics, including contract paperwork and event materials.
• Support membership record updates and data entry projects.
• Manage conference inventory including signage, promotional materials, registration supplies, and giveaways.
• Prepare post-event surveys, reports, and attendee feedback summaries.
• Offer on-site administrative support during conference events, such as registration desk coverage and troubleshooting.
• Perform general office duties including filing, scanning, copying, mailing, and document preparation.
• Assist with special projects and additional administrative tasks as assigned.

Requirements

• 3+ years of administrative, office support, customer service, association, nonprofit, or event-related experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience with data entry and maintaining confidential information.
• Customer-focused mindset with strong interpersonal skills.
• Ability to work independently while collaborating effectively with team members.
• Experience supporting meetings, conferences, events, or member-based organizations preferred.
• Willingness to provide occasional support before, during, or after conference events as needed.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/. Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.