Administrative Assistant/Paralegal

Location: Indianapolis, IN 46204

Salary: Starts at $53,222, may vary based on education and/or experience.

Application deadline: August 21, 2026

About the role

This position serves as an Administrative Assistant–Paralegal for the Indiana Supreme Court, providing general administrative support to the Chief Justice, the Associate Justices, and the Supreme Court Services staff attorneys. The role supports and enhances the workflow of the Supreme Court Services staff attorneys by completing tasks essential to case processing and assisting with general administrative requests. It also assists the Chief Justice and Associate Justices by planning and preparing case conferences and oral arguments.

Responsibilities

• Monitor and process case filings, motions, and other matters filed with the Supreme Court
• Coordinate with the Appellate Clerk on case processing and scheduling matters
• Assist with scheduling and preparing for Supreme Court oral arguments and other Court events
• Draft and process routine orders on transfer and oral argument
• Process attorney-drafted Court orders and transmit to the Appellate Clerk
• Draft conference agendas and maintain the electronic agenda and case materials on the Judicial Dashboard
• Maintain statistical data used to prepare monthly and annual reports
• Maintain the Court’s calendar
• Additional duties as assigned

Requirements

• Integrity
  • Exercise discretion in handling confidential information and materials
  • Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary, and avoid situations that could lead to conflict or the appearance of conflict
• Professionalism
  • Interact with all persons in a respectful manner, maintain a business-like appearance, and promote harmony in the workplace
  • Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration
• Customer Service
  • Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program-specific information, answer questions, and address issues and concerns
  • Successfully diffuse elevated conversations with an intent for resolution
• Communication
  • Give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times
  • Communicate effectively in writing as appropriate for the needs of the audience
• Organization
  • Manage assignments to ensure all tasks are completed within deadlines
  • Effectively manage time and prioritize tasks and projects
  • Prepare and maintain complex and confidential records in an automated system to work on numerous tasks
• Attention to Detail
  • Research, coordinate, and track work in a proficient manner to ensure accuracy
• Problem Solving
  • Identify problems and review related information to develop and implement solutions
  • Use deductive reasoning skills to meet several complementary goals
• Technology and Tool Usage
  • Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems

Benefits

The State of Indiana offers a comprehensive benefits package for full-time employees, including:

• Three medical plan options (including prescription coverage) as well as vision and dental plans
• Wellness program (offers a premium discount for the medical plan and gift cards)
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two fully funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including:
  • 150 hours of paid new parent leave
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free parking for most positions
• Free LinkedIn Learning access
• Hybrid work option for eligible employees/positions