Administrative Assistant - Oklahoma Children's Heart Center

Essential Responsibilities

• Performs administrative and secretarial support duties.
• Routes calls to appropriate personnel.
• Serves as a contact person for other employees or the outside public.
• Communicates with internal and external offices to obtain or share information.
• Ensures administrative details are completed.
• Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor or physician.
• Drafts replies to such correspondence with minimal instruction.
• Captures and maintains a 60-day surgery schedule to safeguard against computer down time.
• Notifies all necessary parties when changes must take place.
• Checks for physician orders and attaches order to patient medical record to ensure that patients are receiving appropriate care.
• Communicates professionally with physicians and physician office staff to ensure appropriate documentation is in place.
• Works closely and professionally with nursing and ancillary departments in effort to maintain a teamwork approach.
• Affords assistance in resolving patient concerns.

General Responsibilities

• Performs other duties as assigned.

Minimum Requirements

• Education: High School Diploma Required.
• Experience: 0-3 years of experience required. 3 or more years of administrative support related experience preferred.
• Licensure/Certifications/Registrations: None required.
• Knowledge, Skills & Abilities: Excellent verbal and written communication skills, Proficient with the use of Microsoft Office tools, Strong customer service skills, Excellent organizational skills, Knowledge of office procedures and equipment, Ability to maintain and handle confidential information appropriately, Typing/keyboarding skills sufficient to meet the requirements of the position.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.