Administrative Assistant / Office Coordinator

About Us Intrado is dedicated to saving lives and protecting communities, helping them prepare for, respond to, and recover from critical events. Our cutting-edge company strives to become the most trusted, data-centric emergency services partner by uniting fragmented communications into actionable intelligence for first responders. At Intrado, all of our work truly matters. Responsibilities/Qualifications The Administrative Assistant / Office Coordinator serves as a key administrative resource supporting varied Vice Presidents, Directors, and departmental leadership teams. This role is responsible for managing administrative processes, coordinating meetings and events, and supporting business operation. The position also provides front desk and visitor support during customer visits, executive meetings, and special events. Key Responsibilities Leadership Support Provide day-to-day administrative support to Facility Management and designated leadership team members throughout the companySupport scheduled meetings by coordinating conference room usage and catering optionsAssist in preparing reports and supporting materialsManage or assist in RFP final print productionTrack action items, follow-ups, and key deliverables on behalf of leadershipAssist with travel arrangements, itineraries, and expense reporting as requiredHandle sensitive and confidential information with the highest level of professionalism and discretion Meeting & Event Coordination Coordinate conference room reservations and meeting logisticsArrange catering, audio-visual requirements, and room set up for meetings and eventsSupport executive visits, customer meetings, and company eventsEnsure meeting spaces are prepared, functional, and professionally presentedProvide administrative support for departmental training sessions and employee engagement activities Administrative Operations Prepare, edit, format, and publish departmental correspondence, reports, presentations, and communications on SharePoint siteMaintain organizational charts, distribution lists, contact directories, and departmental recordsDevelop and maintain filing systems and shared documentation repositoriesSupport invoice processing, purchase requests, vendor coordination, and budget tracking activitiesAssist with data collection, spreadsheet maintenance, and preparation of recurring reports and metrics Office & Facilities Coordination Serve as a liaison between employees and Facilities, IT, Security, and other support functionsAssist with employee onboarding activities, including workspace preparation and coordination of office resourcesSupport office moves, seating assignments, and workplace readiness initiativesMonitor common areas and conference rooms to ensure a positive workplace experience Visitor & Reception Support Serve as reception and visitor support when customer visits, executive meetings, or special events occurGreet and assist visitors, vendors, and guests in a professional mannerCoordinate visitor access and badge requests in accordance with company security proceduresManage incoming calls and direct inquiries to appropriate personnel as neededAct as a professional ambassador for the company during customer-facing interactions Communication & Relationship Management Build strong working relationships with leaders, employees, customers, and external partnersCommunicate effectively with individuals at all levels of the organizationAnticipate administrative needs and proactively resolve routine issuesExercise sound judgment when prioritizing competing requests and deadlines Qualifications & Skills 2+ years of administrative, executive assistant, office coordinator, or related experienceStrong organizational and time management skillsProficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and SharePointExcellent verbal and written communication skillsAbility to manage multiple priorities in a fast-paced environmentStrong attention to detail and follow-throughProfessional demeanor and customer-service mindsetAbility to maintain confidentiality and handle sensitive informationSelf-starter with the ability to work independently while supporting multiple leadersAbility to work from our Longmont, CO office at 1601 Dry Creek Drive Total Rewards Want to love where you work? At Intrado, we offer a comprehensive benefits package that includes what you’d expect (medical, dental, vision, life and disability coverage, paid time off, a 401(k) retirement plan, and several that go above and beyond – paid parental leave, access to a robust library of personal and professional training resources, employee discounts, critical illness, hospital indemnity, access to legal support, pet insurance, identity theft protection, an EAP (Employee Assistance Program) that includes free mental health resources/support, and more! Apply today to join us in work worth doing! The starting hourly wage is anticipated between $25 and $26.25 and will be commensurate with experience. Intrado is an Equal Opportunity Employer – Veterans/Disabled and Other Protected Categories. Our Company welcomes and encourages applications of individuals with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Intrado maintains a Drug Free Workplace.