Administrative Assistant - Mobility

About the role

The role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple high-priority requests under tight deadlines. The ideal candidate is a forward-thinking, detail-oriented planner who responds efficiently while staying flexible and composed.

Responsibilities

• Provide administrative support to executives and senior leadership.
• Collaborate effectively with fellow Executive Assistants.
• Manage calendars, coordinate travel, organize meetings, prepare expense reports.
• Handle and maintain confidential and time-sensitive material with care.
• Develop a strong understanding of business priorities, workflows, and expectations.
• Able to multitask and prioritize effectively to deliver results.
• Support other team members when needed.
• Bring creativity, flexibility, and initiative to problem-solving and daily work.
• Demonstrate strong technical proficiency and comfort with new tools.

Office Support Expectations

• Support day-to-day office operations and help maintain a professional, well-organized, and welcoming environment.
• Aid in coordinating office maintenance, repairs, and vendor interactions (facilities, supplies, equipment, security, etc.).
• Help manage office supply inventory, placing orders, and keeping shared spaces and storage areas organized.
• Assist with onsite meetings, events, and employee engagement activities as needed.
• Welcome and support visitors to ensure a smooth and positive experience.
• Contribute ideas to improve office processes and overall workplace experience.

Requirements

• 1+ years of administrative support/professional related experience.
• Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success.
• Excellent oral and written communication skills.
• Strong customer service skills.
• Experience working in corporate setting preferred.
• Must be proficient in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.
• Experience with Concur or alternate travel and expense systems preferred.
• Experience with organizing meetings, managing multiple calendars preferred.
• Related computer software and electronic communications tools.
• Must be detail oriented and an excellent time manager.
• Able to work autonomously in a relatively unstructured environment, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner with minimal supervision.

Qualifications

Minimum requirements include:

• Right to work within the USA.

Benefits

(US Applicants Only)

The anticipated base salary range for this position is $44,118 to $69,785. Final base salary for this role will be based on the individual's geographical location as well as experience and qualifications for the role.