Administrative Assistant – Mayor’s Office

Part-time, non-exempt position.

About the role

Perform a variety of clerical, executive, administrative support, and office management tasks while maintaining confidentiality.

Responsibilities

• Answer phone, schedule meetings and appointments for the Mayor, and maintain calendars.
• Assist with citizen calls and requests, routing to the appropriate department for assistance.
• Assist with monthly financial processing.
• Assist with maintaining Board/Committee/Commission members; provide a monthly report to the Mayor of expiring terms, prepare documentation and correspondence, and maintain the filing system.
• Compose, edit, type, copy, and distribute correspondence and reports as instructed.
• Assist with various reports by compiling data and conducting research when needed.
• Draft and prepare proclamations for organizations, individuals, and officials.
• Prepare agendas and meeting minutes, post meeting notices for committees.
• Maintain department filing and records.
• Maintain office supply inventory.
• Other duties as assigned.

Requirements

• Associate degree in Office Management or related field.
• Three to five years of executive administrative support experience.
• Ability to work under pressure and multitask.

Physical demands

Generally safe and comfortable conditions with exposure to repetitive computer keyboard use, which may cause discomfort but poses little risk of injury.

Pay

$27.2796 per hour.