Administrative Assistant - Magisterial District Court 17-03-01

About the role

Union County, Pennsylvania is seeking a qualified and detail-oriented Administrative Assistant to provide complex administrative and clerical support for Magisterial District Court 17-03-01.

Essential Duties And Responsibilities

• Provide customer service in person, by phone, and in writing; respond to routine inquiries regarding court procedures, forms, and services.
• Perform advanced secretarial and administrative support for court management, including drafting, typing, editing, and proofreading correspondence and documents.
• Maintain calendars and schedules; coordinate and confirm appointments, hearings, meetings, and trainings.
• Process financial documentation such as invoices, purchase orders, check requests, and budget-related materials in coordination with County Finance.
• Enter, track, and maintain data related to court operations; compile information for reports and audits.
• Maintain filing systems in compliance with record retention requirements, including scanning, archiving, and confidential document destruction.
• Order and maintain office supplies and equipment inventories.
• Communicate effectively with judges, court staff, County officials, attorneys, law enforcement, and the public.
• Operate standard office equipment and computer software, including word processing, spreadsheets, and databases.

Minimum Qualifications

• A high school diploma or GED is required.
• At least three (3) years of clerical or administrative experience, preferably in a court, legal, or governmental setting.
• An equivalent combination of education, training, and experience may be considered.

Knowledge, Skills, And Abilities

• Strong organizational skills and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency in office software applications and standard office equipment.
• Effective written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and exercise independent judgment.
• Strong customer service and interpersonal skills.

Physical and Work Environment

• Sedentary to light work with occasional lifting of light objects (5–10 pounds).
• Extended periods of work at a computer or workstation.
• Work is performed primarily in an office/court environment without exposure to adverse conditions.

Company Description

Union County is a county in the Commonwealth of Pennsylvania. As of the 2020 census, the population was 42,681. Its county seat is Lewisburg. The county was created on March 22, 1813, from part of Northumberland County. Its name is an allusion to the federal Union. We encourage you to review our current job postings and apply for a career with us today. A full job description and application can be obtained at www.unioncountypa.org or picked up at the HR Office located at 155 N 15th Street, Lewisburg, PA 17837.

Benefits

• 401(a) - Defined Contribution Pension Plan
• Group Health and Major Medical with prescription drug coverage - County contribution 80%
• Choice of PPO or HDHP with HSA ConnectCare3 Clinical Services
• Patient Advocacy
• Nurse Navigation
• Chronic Disease Management & Prevention
• Nutrition Education
• Tobacco Cessation
• Wellness Program
• Paid Time off (Vacation, Sick, Personal, Holiday)
• Voluntary Benefits
• Dental
• Vision
• STD/LTD
• Life Insurance
• Accident Insurance
• Critical Illness Insurance
• Cancer Insurance
• 457 Retirement Plan
• Employee Assistance Program
• Employee Training and Development
• Education Assistance Tuition Reimbursement