Administrative Assistant, LHS

About the role

The Administrative Assistant provides administrative and operational support for the Property Management Office and serves as the frontline contact to external and internal customers, tenants, and vendors. Applicants should have experience with property management and real estate accounting software.

Key Responsibilities

• Retrieves incoming calls in a professional manner and delivers high-level customer service as appropriate.
• Dispatches and tracks routine work orders to maintenance staff or other responsible parties ensuring timely completion.
• Captures and coordinates vendor/contractor services as appropriate to support daily property operations.
• Aids with lease administration including move-in/move-out procedures.
• Aids with tenant relations and event coordination.
• Develops presentations, proposals, correspondence, and management reports while providing administrative and operational support as needed.
• Maintains service agreements log and ensures tenant and vendor certificates meet all requirements.
• Maintains electronic files system.
• Maintains key & card control for vendor/contractor/tenant access.
• Composes routine professional correspondence.
• Aids with property inspections as assigned.
• Performs all general office duties and special projects as required.

Qualifications

• High school graduate or equivalent, college degree preferred.
• 2 - 3 years’ experience as an administrative assistant.
• Must be located in Wheat Ridge, CO or surrounding area or willing to relocate for the duration of employment.
• Must be in office, on site, 5 days a week.
• Advanced computer skills using MS Office applications (Word & Excel a must).
• Demonstrated proficient knowledge of and experience with accounting principles & practices.
• Property management software experience a plus.
• Strong communication and customer service skills (oral & written) to promote positive client/tenant relations.
• Ability to exercise prudent judgment in the absence of supervisory personnel.
• Ability to organize and prioritize tasks to ensure accuracy and timely completion.

Pay

The estimated base salary range for this role is $26/hour - $31/hour. Actual base pay may vary based on factors such as work location, skills, relevant experience, and business needs.

Benefits

• Comprehensive health insurance with 90% premium covered by employer.
• 20 days of PTO & 11 paid holidays annually.
• Retirement benefits with employer match.
• Employee stock purchase plan.