Administrative Assistant - Legal

About the role

The Company Munich Re America Services (MRAS) is a shared service organization that delivers services to all Munich Re US P&C Companies and other group entities. As a member of Munich Re's US operations, we offer the financial strength and stability that comes with being part of the world's preeminent insurance and reinsurance brand. Our risk experts work together to assemble the right mix of products and services to help our clients stay competitive – from traditional reinsurance coverages, to niche and specialty reinsurance and insurance products. We are adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients. The Legal Administrative Assistant provides comprehensive administrative and operational support to the Legal Department. This role ensures smooth and efficient running of the department through efficient coordination of department activities, meetings, communications, records, and administrative processes. The Legal Administrative Assistant is expected to be proactive, have strong organizational skills, exceptional attention to detail, and the ability to manage multiple projects while handling confidential information with discretion. The Company is open to considering candidates in Princeton, NJ.

Responsibilities

• Provides comprehensive administrative support to the team by preparing legal documents and communications
• Organizes and maintains department legal files, ensuring they are up-to-date and easily accessible
• Manages team calendars, scheduling, meeting logistics, and communication for the department
• Schedules and coordinates meetings and events to include preparing agendas, and materials
• Identifies areas for process/efficiency, proposing solutions, and implementing improvements to administrative processes, and department operations
• Supports the preparation of presentations, reports, communications, and other business materials
• Works with limited supervision, manages complex projects, performs analyses, exercises strong judgement and discretion
• Handles sensitive and confidential information with the highest level of professionalism and discretion
• Performs other duties as assigned and in coordination with supervising attorney

Qualifications

• Bachelor’s Degree preferred or equivalent work experience
• 3 or more years of experience
• Clear verbal and written communication skills
• Ability to maintain paper and digital filing systems, manage calendars, and schedule appointments
• Proficient in use of office software including Microsoft Office and related products, operating printers, scanners and other office equipment
• Attention to detail including proofreading documents, ensuring data accuracy, and handling sensitive information with confidentiality
• Time management skills including prioritizing daily tasks, meeting tight deadlines, and multitasking in fast-paced settings
• Ability to address and resolve day-to-day office challenges
• Possess a polite, patient and professional demeanor when interacting with colleagues and stakeholders
• Ability to travel nationally; up to 10%
• Applicants must be authorized to work in the United States on a permanent basis without requiring employer sponsorship now or in the future. At this time, we are unable to consider candidates who require current or future sponsorship, including Optional Practical Training (OPT) or Curricular Practical Training (CPT).

Benefits

• Health insurance coverage
• Employee wellness program
• Life and disability insurance
• 401k match
• Retirement savings plan
• Paid holidays
• Paid time off (PTO)

Pay

The base salary range anticipated for this position is $62,000 - $88,000 plus opportunity for company bonus based upon a percentage of eligible pay. The salary estimate displayed represents the typical salary range for candidates hired in this position in Princeton, NJ. Factors that may be used to determine your actual salary include your specific skills, how many years of experience you have, and comparison to other employees already in this role. Most candidates will start in the bottom half of the range.