Administrative Assistant - Language & Literature and Social & Behavioral Sciences

About the Role

This full-time Administrative Assistant position provides administrative assistance to the Dean, Coordinators, and Faculty to ensure efficient and professional day-to-day office operation for the School of Language & Literature and the School of Social and Behavioral Sciences.

Responsibilities

• Provide front desk reception and information for current and prospective students
• Assist with inquiries in-person and via telephone/email
• Connect students with resources or make appropriate referrals in person, by e-mail, and by phone
• Support ordering of textbooks for both Schools
• Assist with entering and adjusting scheduled courses and reserving rooms
• Assist with canceling courses and contacting students to assist with finding new courses
• Process and maintain a record for all students needing clearances for classroom observations and fieldwork placements
• Support reading and composition placements procedures
• Complete additional administrative tasks as requested by the Dean as needed

Requirements

• Associate’s degree
• 1-3 years of experience in a professional office environment
• Excellent organizational skills with strong attention to detail
• Ability to obtain and coordinate complex college information, such as course offerings, requirements, instructional materials, and placement information
• Strong technical skills, including proficiency in MS Office, especially Word, Excel, and Outlook
• Ability to communicate effectively, verbally and in writing, with a varied faculty and student population, as well as with outside entities
• Ability to work effectively in a fast-paced office environment
• Ability to maintain professional confidentiality; adhere to FERPA regulations

Preferred Qualifications

• Experience using a data management system, such as Workday or Colleague

Pay

Hourly range: $21.8979 - $23.4308 (commensurate with experience)

Benefits

• Medical, dental, vision, and prescription plans
• 403B pension plan
• Life insurance
• Short & long-term disability
• Generous paid time off
• Tuition waivers and tuition assistance
• Wellness center access
• Cafeteria access
• Free parking on a beautiful Bucks County campus