Administrative Assistant - Kewadin HR

About the role

Under the direction of the Kewadin Casinos Human Resource Director, this role provides administrative support and assistance to the Kewadin Casinos HR Department through day-to-day office operations.

Responsibilities

• Answer and direct all incoming internal and external customers (in-person, phone calls, and/or emails) for the Kewadin Casinos HR Department.
• Assist with processing paperwork within the Kewadin Casinos HR Department.
• Take and document meeting minutes for the department.
• Maintain and order office supplies and/or equipment for the Kewadin HR Department by disbursing and maintaining the supply room.
• Coordinate travel for the Kewadin Casinos HR Department, verifying travel is booked and reconciled in accordance with all Kewadin Casinos Travel Policies.
• Receive and distribute office mail.
• Maintain annual calendar for Kewadin Casinos HR Department and staff.
• Track and report on the status of assignments and projects within the department; convey necessary information relevant to the performance of assignments to the Director.
• Prepare forms for purchasing, exit interviews, and Kewadin Casino HR surveys.
• Assist with preparing monthly and/or periodic reports.
• Scan and save documents as assigned.
• Assist with an annual leave calendar, requests, and Kronos with Kewadin Casinos HR Director.
• Perform all other job-related duties as assigned.

Requirements

• High School diploma or equivalent; Associate degree in Office Administration or related degree preferred.
• Minimum of 3 years administrative office experience required.

Skills

• Ability to work independently, exercise judgment, adapt to changing needs and schedules, demonstrate initiative, manage multiple projects, and reliably complete assignments.
• Demonstrated working knowledge of Microsoft Office including Word, Excel, Outlook, and Zoom required.
• Knowledge of JD Edwards and Kronos is preferred.
• Knowledge of Tribal programs and services, Tribal organizational structure, divisions, departments, program supervisors, staff, and other appropriate contacts, as well as access to applicable federal and state policies and regulations preferred.
• Knowledge of Human Resources office workflow, organizational structure, and operational policies and procedures preferred.
• Ability to respond to difficult and stressful situations in an effective and positive manner.
• Excellent customer service skills with a positive attitude.
• Excellent organization and communication skills; ability to communicate clearly in person, in writing, and by telephone and email.
• Working knowledge and ability to use office machines such as calculator, copier, fax, scanner, printer, and computer.
• Ability to maintain strictest confidentiality regarding access to confidential information.

Physical Requirements

• Position is light with lifting of 20 pounds and frequent lifting/carrying up to 10 pounds.
• Physical factors include constant use of hearing/near vision and typing; frequent sitting; and occasional standing, walking, carrying/lifting/pushing and pulling of office supplies and small equipment, stooping, reaching, manual handling, midrange/far/field of vision, driving, and bending.
• Working conditions include occasional exposure to weather/extreme cold.
• Potential hazards include constant computer use and occasional exposure to moving mechanical parts, electric shock, infectious exposure from contact with public and equipment, and occasional travel.
• Protective equipment includes hazard kits with protective gloves, masks, etc., and personal protection equipment.

Native American preferred.