Administrative Assistant IV - Fort Wayne, IN

This position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers.

About the role

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems PLC, an international defense, aerospace, and security company delivering products and services for air, land, and naval forces, as well as advanced electronics, security, information technology solutions, and customer support services. At our Fort Wayne South site, we specialize in the commercial manufacturing of Aircraft/Engine Controls and Systems, including manufacturing Circuit Card Assemblies. We are expanding our facility to integrate US defense into our production.

Learn more about our Fort Wayne community.

Culture

At BAE Systems, we celebrate the array of skills, experiences, and perspectives our employees bring. Differences are a source of strength, and we foster a diverse, inclusive, and team-oriented environment. We provide opportunities for coaching, growth, and work-life balance, and encourage collaboration among passionate colleagues.

Responsibilities

• Provide onsite administrative support to Operations, Engineering, and Program Management groups.
• Schedule meetings, maintain calendars, and make conference room reservations using Outlook and Microsoft Teams.
• Maintain calendars and provide support at meetings for designated team members.
• Collaborate and contribute on teams and projects.
• Support the facilitation needs of training sessions.
• Create written documents, communications, and presentation materials for meetings and presentations.
• Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
• Facilitate the adoption of collaboration tools.
• Coordinate office supplies, office moves, new hire onboarding, and termination closeouts.
• Troubleshoot and report IT issues and facility needs for the assigned work area.
• Coordinate travel, expense reports, and catering.
• Coordinate payment of invoices and other expenditures.
• Assist on projects in various functional/program areas as assigned.
• Handle sensitive and confidential information appropriately.
• Maintain a regular and predictable work schedule.
• Support customer and supplier onsite meeting logistics.
• Establish and maintain effective working relationships within the department, site, and company.
• Interact appropriately with others to support a positive and productive work environment.
• Perform other duties as necessary.

Requirements

• High School diploma or equivalent plus 3 years or more of related experience.
• Each higher-level-related degree (Bachelor’s or Master’s) may substitute for two years of related experience. Degree must be from an accredited institution recognized by the US Secretary of Education or US Department of Education.
• Professional demeanor and work habits.
• Ability to work with some degree of independence in scheduling and job duties, and take initiative when needed.
• Demonstrated application of judgment within standard operating guidelines.
• Use knowledge of company policies and department needs to determine the best course of action.
• Good communication skills for responding to routine and non-routine inquiries.

Preferred Qualifications

• Aerospace experience.
• Proficiency in MS Office Suite.

Pay

Full-Time Salary Range: $45,249 - $72,399

U.S. Person Required: Yes. Travel Percentage: <10%. Clearance Level: Must be able to obtain clearance. Relocation is not available for this role.