Administrative Assistant IV, College of the Environment

Responsibilities

• Aid in the preparation of annual and special reports for academic affairs and granting organizations.
• Support the development of proposals for fundraising efforts.
• Manage the COE Newsletter, Blog, and Social media, including developing content about students, faculty, and alumni.
• Serve as the primary point of contact for the network of COE alumni.
• Develop and maintain a professional work list for COE faculty and students, including publications, books, news articles, shows, and performances.
• Facilitate the needs of the annual COE Think Tank, including coordinating housing, relocation, and school arrangements for distinguished visiting fellows.
• Manage COE media to ensure accessibility and update the website.
• Assist the Director and Chair with COE and ENVS procedures and best practices.
• Coordinate COE academic activities with the Office of Sustainability.
• Arrange and record weekly management meetings within the COE.
• Backup in coordinating logistics for speakers, symposia, colloquia, receptions, and other department events, including scheduling, publicity, room reservations, travel, and catering arrangements.
• Backup in compiling course offerings using the Curriculum Development System; liaise with staff elsewhere in the university to manage cross-listings; edit material for course catalog and university publications when needed.
• Aid in overseeing the major declaration process for prospective majors and assigning advisors to student majors.
• Other responsibilities as assigned.

Requirements

• Associate Degree and four years related experience.
• Ability to set priorities, take initiative, manage multiple duties with minimal supervision, and pay close attention to detail.
• Demonstrated expertise in Word, Excel, and email applications.
• Previous experience with webpage management applications.
• Effective communication skills with students, faculty, staff, and visitors.
• Some special events may require evening and weekend hours.

Qualifications

• Experience in an academic environment.
• Experience managing budgets.

Benefits

Wesleyan University offers a comprehensive range of employee benefits and development opportunities, including:

• Comprehensive group insurance plans
• Wellness programs and incentives
• Generous paid time off
• Roth and Traditional 403(b) retirement plans
• Flexible work schedules
• Employee and dependent tuition programs for those who qualify

For more information, visit Wesleyan’s Benefits Page.