Administrative Assistant - Internal Med Residency - Full Time

Experience

• Three-year secretarial experience required.
• Knowledgeable and proficient in word processing, spreadsheets, and grafts using Microsoft Word, Excel and PowerPoint programs.
• Proficient typist.
• Knowledge of standard medical abbreviations and terminology.

Education

• High school graduate with business/secretarial courses.

Essential Functions

• Administrative:
  • Captures meeting and travel arrangements for the Department.
  • Aids in meeting details, including room scheduling, publicity, programs, equipment ordering, pre-registration lists, housekeeping arrangements, and mailings.
  • Supervises volunteers in performing clerical tasks such as collating materials, assembling booklets, etc.
  • Willingness to accept non-routine work assignments as appropriate.
• Document Preparation:
  • Transcribes, types, and prepares documents for mailing or internal distribution.
  • Prepares PowerPoint presentations.
  • Prepares, reviews, copies, and files departmental correspondence as necessary.
  • Attends selected meetings and records minutes.
  • Maintains records and files as requested.
• Meeting Scheduling:
  • Schedules meetings and appointments.
  • Confirms meetings with requestors and participants.
  • Schedules meetings in a timely manner.

Other Duties

• Other duties as assigned.