ADMINISTRATIVE ASSISTANT III - GUN PERMITS - Sheriff's Office (Part-Time)

About the role

The Administrative Assistant III position within the County Sheriff’s Office in Cambridge, MN is a part-time role, working 20-28 hours per week. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., with a full range of compensation expected between $25.50 - $32.93 per hour ($53,040.00 - $68,494.40 annually).

Responsibilities

• Receive, review, and process applications, renewals, and related documentation for Minnesota Permit to Purchase and Permit to Carry with a high level of accuracy and attention to detail.
• Conduct thorough background investigations and ensure compliance with state and federal requirements.
• Update and maintain accurate permit records within county, state, and law enforcement databases.
• Conduct required annual background checks on permit to carry holders in the County.
• Process permit fees and maintain accurate financial records in accordance with county policies.
• Respond to public inquiries regarding firearm permit procedures, requirements, eligibility, and application status.
• Prepare permit approvals, denials, renewals, void notices, and related correspondence.
• Maintain confidential criminal justice and applicant records in compliance with federal, state, and county regulations.
• Communicate with law enforcement personnel, courts, state agencies, and other government entities regarding permit-related matters.
• Perform records searches and retrieve information as requested by authorized personnel.
• Resolve suspense records for the Sheriff's Office by utilizing criminal history records, court records, and in-house records.
• Scan, file, and organize electronic and physical records.
• Stay informed of changes to Minnesota firearm laws, regulations, and permit requirements and Sheriff’s Office procedures.
• Afford general clerical support including assisting the public that come into the lobby, answering phones, processing mail, filing documents, and preparing reports.
• Process background requests from outside agencies.
• Perform other duties as assigned.

Requirements

• High School diploma or GED and moderate experience in oral and written communication, computer software applications and search engines, customer service, or equivalent combination of education and experience.
• Must possess and maintain a valid driver's license.
• Must pass a criminal history background investigation.

Special Qualifications

• Must meet and maintain all training and education requirements for position.
• May require possession of, or ability to obtain, specific licenses and/or certifications depending on departmental assignment.

Knowledge, Skills, And Abilities

• Knowledge of records department procedures, policies, and procedures.
• Knowledge of the Criminal Justice Information Services (CJIS) reporting system.
• Knowledge of the Minnesota Government Data Practices Act.
• Knowledge of English grammar, spelling, and usage.
• Knowledge of Minnesota Data Practices Act for release of information.
• Skill in operating a variety of office equipment.
• Ability to understand and follow oral and written instructions.
• Ability to make decisions in accordance with precedents and regulations and to apply these to work.
• Ability to multitask, prioritize, and complete duties in accordance with state statute timeframes.
• Ability to investigate, research, and analyze law enforcement data and court records.
• Ability to organize work efficiently.
• Ability to apply and explain pertinent policies, procedures, and regulations.
• Ability to maintain records and to prepare detailed reports.
• Ability to communicate, both verbally and in writing.
• Ability to accept responsibility, take initiative, and work independently to accomplish the goals assigned.
• Ability to provide effective, credible testimony in a court of law or other legal proceedings.
• Ability to maintain a regular and timely work attendance.

Physical Requirements And Activity

• Occasional exertion of up to 25 pounds of force.
• Work regularly requires speaking or hearing and using hands to finger, handle or feel.
• Occasionally requires standing, walking, sitting and reaching with hands and arms.

Sensory Requirements

• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.

Environmental Conditions

• Work has no exposure to environmental conditions.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).

Supplemental Information

• A fully completed Isanti County Online Application and resume must be received by Human Resources by the closing date and time listed on the posting.
• Any materials received after the closing date and time will not be considered.
• The application will be evaluated in a Training and Experience Assessment worth 100 points.
• Veterans Preference will be applied in accordance with Minnesota law.
• A top group of qualified applicants will be invited to the interview process.
• Final appointment is contingent upon the applicant passing a background investigation including a criminal history search.
• The costs of the background will be paid for by Isanti County.