Administrative Assistant III

Description

The Administrative Assistant III supports the San Francisco Peninsula Campus (SFPC) under the direction of the Assistant Dean of Students. This role facilitates daily campus activities and serves all students, faculty, staff, and guests.

Duties And Responsibilities

• Provide excellent service to all faculty, staff, students, and guests adhering to regulations, policies, procedures, and guidelines, including those related to privacy, safety, and security.
• Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.
• Utilize appropriate online/electronic systems to accomplish administrative tasks.
• Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.
• Aid in the opening and closing of the campus.

Skills And Abilities

• Promote positive interactions between faculty, staff, students, and public.
• Handle privileged information in a confidential manner.
• Read and carry out instructions.
• Perform basic mathematical calculations, including fractions, decimals, and percentages.
• Organize and prioritize workload.
• Communicate clearly with faculty, students, and public.
• Use appropriate software such as Word, Excel, Access, and others.

Minimum Qualifications

• High school diploma and formal secretarial training.
• Associate degree preferred.
• Three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity.

Work Environment

This is an onsite position based in Foster City, CA, requiring regular in-office presence to support daily operations, collaboration, and student or team engagement. Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.

Employee Status

Regular Exemption Status

Time Type

Full time