Administrative Assistant III

Essential Job Functions

• Compose memorandums, correspondence, emails and reports as assigned.
• Responsible for prompt, accurate performance of all clerical operations, including data collection and record processing, and for administrative assistance by relieving the employees of routine and some complex matters.
• Responsible for maintaining the immediate supervisor abreast of all incoming and outgoing information and prepares the necessary documentation for proper follow-up.
• Takes notes as assigned.
• Greets and provides proper customer service to all incoming calls and walk-ins.
• Responsible for maintaining the Department’s filing system.
• Responsible for ensuring that all invoices are processed in accordance with set procedures.
• Maintains all work orders relevant to the fleet maintenance and resident concerns.
• Provides support and assists with special assignments.
• Will perform other job-related duties as assigned.

Equipment / Materials

• Computer
• Printer
• Scanner
• Calculator
• Copier
• Two-way radio
• Other general office equipment

Working Conditions / Physical Demands

• Works in a well-lighted, air-conditioned office with little hazard to health or body.
• Normal work schedule of 5 days, 40 hours per week with some occasional evenings and weekends.
• Little or no physical effort is required; involves sitting and standing as job requires.

Education / Skills Required

• High School Diploma or GED equivalent with a minimum of two (2) years of experience in a related field or special schooling gained through a college degree or business school.
• Must be computer literate and be proficient in MSWord, Excel, Microsoft Outlook and Internet.
• Requires excellent grammar and communications skills; some knowledge of accounting, allowing understanding of intra-departmental operations, and evaluation of various records and reports.
• Must have a valid Texas driver’s license with a satisfactory driving record.