Administrative Assistant III

Pay range: $19.18–$20.14/hr (annual salary: $39,894–$41,891).

About the role

The City of Salina is seeking organized, dependable, and service-minded professionals to fill Administrative Assistant III positions in both the Salina Fire Department and the Utilities Department. These roles provide key administrative support to department leadership and help maintain accurate financial, personnel, operational, and departmental records.

Responsibilities

• Processing confidential information related to personnel, operations, and proposed actions.
• Maintaining department files, records, reports, correspondence, charts, graphics, tabulations, and summaries.
• Preparing for meetings and hearings, including taking and transcribing minutes when needed.
• Processing accounts payable, payroll, financial records, operational records, credit card reconciliations, and departmental timecards.
• Preparing and mailing bills, notices, correspondence, and other department communications.
• Scheduling appointments, meetings, and facility use.
• Screening phone calls and office visitors while helping ensure quality customer service.
• Providing frequent assistance to City employees, officials, and members of the public.
• Maintaining and accounting for materials, supplies, inventories, and funds.
• Training new co-workers and, where assigned, supervising a small clerical staff.
• Assisting with emergency or storm-related activities and operating a two-way radio when needed.

Requirements

The ideal candidate is someone who:

• Communicates clearly and professionally.
• Is trustworthy with confidential information.
• Enjoys serving the public and supporting internal teams.
• Can manage multiple priorities with accuracy and attention to detail.
• Is comfortable with financial, payroll, and operational records.
• Has strong computer, typing, filing, and organizational skills.
• Can work independently while following City policies and procedures.
• Brings a positive, helpful attitude to a busy public-service environment.

Qualifications

Any combination of education and experience equivalent to the following:

• High school diploma or G.E.D.
• Courses in typing, bookkeeping, computer applications, or other clerical functions.
• Four years of progressively responsible clerical work.

Work Environment & Physical Requirements

This is primarily an office-based position involving light physical work. The role generally requires sitting for much of the workday, frequent reaching and bending, use of standard office equipment, and the ability to lift or move light objects as needed. The position works mostly indoors in a controlled office environment with low exposure to hazards or infectious disease.

Why Join the City of Salina?

Administrative Assistant III employees play an important role in supporting essential City services. Whether assisting the Fire Department or Utilities Department, this position helps ensure that public safety, infrastructure, customer service, and daily government operations are supported with professionalism and care.