Administrative Assistant II - Occupational Health

Full-time position in Occupational Health, Monday–Friday 8:00 AM–5:00 PM, Sioux City, IA.

Responsibilities

• Supports departments and healthcare teams with administrative and clerical tasks of medium complexity.
• Handles critical incoming and outgoing correspondence, ensuring proper tracking and documentation in office software.
• Coordinates schedules for high-level meetings, appointments, conferences, and events, ensuring thorough documentation and detailed follow-up.
• Maintains inventory levels of office supplies, ensures office equipment is functional, and coordinates any necessary repairs or replacements with vendors.
• Addresses complex inquiries from staff, patients, and visitors with professionalism and escalates as needed.
• Handles end-to-end travel arrangements, including booking transportation and accommodations, with guidance from the appropriate team members.
• Supports budget and expense tracking at the department level and manages office procedures to ensure efficiency.
• Maintains patient, staff, and departmental records, ensuring compliance with privacy regulations and industry standards.
• Handles confidential documents and sensitive information, prepares detailed reports and presentations to support decision-making.
• Assists in managing medical billing and insurance documentation, ensuring correct processing and supporting the department in handling discrepancies or issues.
• Supports departmental projects by assisting with planning, execution, and coordination of resources, ensuring deadlines and quality standards are met.

Requirements

• High School Diploma or GED.
• Three years of experience in an administrative, business, or medical-related program.

Benefits

• Paid time off, parental leave, and paid holidays.
• 401K matching and an employee recognition program.
• Dental, health, and vision insurance.
• Short- and long-term disability coverage.
• Pet insurance for four-legged family members.
• Early access to earned wages with Daily Pay.
• Tuition reimbursement to help further your career.
• Adoption assistance to help grow your family.