Administrative Assistant II - Enrollment Success & Completion.

About the role

This full-time position provides administrative support to the Vice President of Enrollment Management and the Director of Academic Advising. The role prepares reports and presentations, manages calendars and scheduling, coordinates travel and enrollment events, handles correspondence, and supports day-to-day department operations.

Responsibilities

• Prepare reports, presentations, travel documentation, fiscal materials, contract management documents, and other enrollment management materials as requested
• Ensure the Vice President and Director have all required documents for Executive meetings, including agendas, presentation materials, printed reports, charts, and other requested items
• Manage the Vice President's calendars, schedule appointments, and coordinate meetings across multiple calendars
• Maintain clear communication and organization to prevent scheduling conflicts and confusion
• Monitor and respond to emails on behalf of the Vice President and Director of Advising when out of office
• Coordinate meeting responses, check-ins, and urgent requests as needed
• Assist with planning and coordinating enrollment-related events, meetings, and activities
• Document all required items for upcoming events, meetings, and activities as requested by the Vice President of Enrollment Success or Director of Academic Advising
• Coordinate events including extended hours preparation, partnership meetings, peak schedule preparation, and Director meetings
• Complete all fiscal documentation, order supplies and food, and ensure all materials are prepared and ready for events
• Provide general office support to ensure smooth department operations
• Manage office supplies and maintain up-to-date fiscal documentation
• Support day-to-day Enrollment Success needs as they arise
• Other duties as assigned to support the mission and goals of the College

Qualifications

Minimum Qualifications: Two (2) years of general office or clerical experience that includes document management responsibilities (such as preparing reports, presentations, meeting materials, or administrative documents), and six (6) months of scheduling experience (managing calendars, coordinating appointments and meetings, scheduling events, and maintaining schedules). Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position.

Education Substitution: College, university, or non-correspondence business school course work from an accredited institution in Business or a related field may substitute for the clerical experience as listed above on a year for year basis. However, there is no substitution for the specific experience listed.

Preferred Qualifications

• Experience in higher education, particularly in student services or enrollment management
• Familiarity with the Banner system is not a requirement but experience with student customer service management (CRMs) systems is desired
• Demonstrated experience serving diverse student populations is a valued asset for this position

Schedule

This full-time position is in-person with no remote options available. Work hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. May be required to work occasional evenings and weekends for special events.

Benefits

• Medical and dental health plans
• Retirement savings through Colorado PERA
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 10 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• CafeWell employee wellness program
• Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely
• Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program