Administrative Assistant II

The Superior Court of Los Angeles County is the largest unified trial court in the United States. With 582 judicial officers and over 4,600 full-time employees across 36 facilities, the Court is dedicated to providing equal access to justice for all of Los Angeles County through commitment, collaboration, and professional expertise.

About The Opportunity

Administrative Assistant IIs perform moderately difficult administrative duties, including researching, reviewing information, and providing alternatives for administrative assignments of limited scope; preparing various reports; and serving as liaison to other areas within the Court. This role operates under general supervision, requiring a thorough knowledge of Court and unit policies and procedures, as well as the ability to apply judgment in resolving routine to moderately complex problems.

Responsibilities

• Perform bookkeeping tasks and prepare reports.
• Compile data, maintain records, and generate statistical and operational reports.
• Coordinate facility maintenance, equipment repairs, and office moves.
• Manage procurement, inventory, and vendor billing issues.
• Provide general administrative support, including answering calls, scheduling meetings, and preparing correspondence.
• Maintain confidentiality and ensure compliance with court policies.

The responsibilities listed illustrate the general scope of work for this classification. Individual positions may not perform all listed duties, and responsibilities are not exhaustive.

Requirements

To qualify, you must meet one of the following options by the final filing date of this bulletin:

• Option I: 60 semester (90 quarter) units from an accredited college or university* and two (2) years of responsible office administrative or secretarial experience**.
• Option II: Three (3) years of responsible office administrative or secretarial experience**.

*For Options requiring educational credentials, you must attach the required documentation to your application.

**Office administrative or secretarial experience is defined as performing a wide variety of routine administrative duties in areas such as bookkeeping, office or records management, including but not limited to gathering, compiling, maintaining and distributing reports, procurement tasks, and payroll/timekeeping.

Note: Credit for experience is based on a 40-hour workweek. Part-time experience is credited on a pro rata basis (e.g., working 20 hours per week for two months equals one month of experience). Overtime does not count toward additional credit.

Skills

• Excellent written and oral communication skills.
• Ability to work effectively in a team environment and independently.
• Strong analytical, problem-solving, and organizational skills.
• Experience implementing technologies to facilitate meetings and training opportunities.
• Proficiency in Microsoft Word, Excel, Teams, PowerPoint, and Outlook.

Benefits

• Comprehensive total rewards package, including generous pay and benefits.
• Robust public sector pension plan.
• Court-matched 401K/457 individual savings plans.
• Accessible career paths and a healthy work-life balance.
• Job stability within the public sector.