Administrative Assistant II

Department Contact: Will Jaremko-Wright, 575-758-3982, wjaremko@nmsu.edu

Target hourly rate: $16.83. Full-time, non-exempt, bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Standard work schedule (Monday–Friday, 8:00 AM–5:00 PM).

About the Role

The New Mexico State University Cooperative Extension Service is seeking a dependable and organized Administrative Assistant II to provide administrative and operational support for the Administrative and Program Unit in Taos. This position assists with day-to-day office operations, purchasing, financial and personnel processes, recordkeeping, correspondence, scheduling, and customer service.

Responsibilities

• Perform a variety of administrative, finance, and staff support duties for the County Director, County Agents, and other office staff, requiring knowledge of Extension Office finances, Agents programs, and 4-H policies and procedures.
• Answer phones, emails, and assist in-person customers visiting the office; direct clientele to the appropriate agent.
• Disseminate information about upcoming events and other Extension programs to clientele and customers.
• Communicate policy and procedures with Agents and office staff.
• Assist 4-H members, volunteers, and parents with registration, project materials, and 4-H policies and procedures; track and manage 4-H enrollments.
• Sort, screen, and distribute incoming mail.
• Maintain the county website and social media platforms.
• Resolve routine administrative problems and answer inquiries concerning departmental activities and operations.
• Prepare finance documentation for payments, including utilities, agent travel, program activities, and office equipment.
• Track county finance monthly for proper spending and reconciliation of the departmental procurement card.
• Perform general administrative duties such as filing, typing, copying, binding, and scanning.
• Order, stock, and distribute office supplies.
• Establish, maintain, process, and update files, records, and other office documents.
• Operate a personal computer to enter data, draft, edit, revise, and print letters, reports, and other materials.
• Arrange meetings, conferences, interviews, and appointments; maintain calendars for staff.
• Make travel and lodging arrangements, either directly or through a travel agency.
• Assist staff members in preparation for programs.
• Maintain computer and manual filing systems, including Civil Rights files and contact reporting.
• Maintain office hours while agents are in the field delivering programs.

Requirements

• High School diploma plus 1 year of relevant experience, or a higher degree.

About NMSU

New Mexico State University is New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research, public service, and outreach at all levels. NMSU is a welcoming community of talented faculty, staff, and students working together to make a difference. As a NASA Space Grant College, a Hispanic-serving institution (HSI), and a minority-serving institution (MSI), NMSU offers an accessible education that shapes bright futures. The university serves a diverse population through four campuses, Cooperative Extension offices in each of New Mexico’s 33 counties, 12 research and science centers, and distance education via NMSU Global Campus.