Administrative Assistant II

On-siteAdministrativeFull-time

The primary purpose of this role is to provide support services to the CFO and CNO, encompassing secretarial, clerical, and receptionist functions.

Managing calendars and scheduling appointments for executives or teams.
Answering phone calls, responding to emails, and handling inquiries from clients and internal staff.
Drafting letters, reports, presentations, and other documents as needed.
Maintaining accurate and organized physical and digital filing systems.
Arranging meeting rooms, preparing agendas, taking minutes, and distributing follow-up information.
Booking travel tickets, accommodations, and transportation.
Ordering office supplies, managing equipment maintenance, and coordinating office services.
Entering and updating information into databases and spreadsheets.
Greeting visitors, directing them to the appropriate person, and managing the reception area.
Cooking and planning conferences, meetings, and special events.
Supporting care coordinators with prior authorizations and insurance companies.
Ensuring compliance with administrative practices, billing, and insurance procedures.
Handling confidential information with discretion.

Calendar Management: Scheduling meetings, appointments, and managing calendars for executives or teams.
Communication Management: Answering phone calls, responding to emails, and handling inquiries from clients and internal staff.
Document Preparation: Drafting letters, reports, presentations, and other documents as needed.
File Management: Maintaining accurate and organized physical and digital filing systems.
Meeting Coordination: Arranging meeting rooms, preparing agendas, taking minutes, and distributing follow-up information.
Travel Arrangements: Booking travel tickets, accommodations, and transportation.
Office Administration: Ordering office supplies, managing equipment maintenance, and coordinating office services.
Data Entry: Entering and updating information into databases and spreadsheets.
Reception Duties: Greeting visitors, directing them to the appropriate person, and managing the reception area.
Event Planning: Coordinating conferences, meetings, and special events.
Customer Service Support: Answering customer inquiries and resolving Prior Authorizations with Insurance Companies.

Education: High school graduation or equivalent.
Special Training: Keyboarding and computer experience; Dependent Adult/Child Abuse Mandatory Reporter Training within 6 months of employment.
Training Preferred: Medical terminology, spreadsheet applications, Prior Authorizations, and data base applications.
Experience: 1 year of experience preferred.

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