Administrative Assistant II

About the role

The Dublin San Ramon Services District is recruiting for an Administrative Assistant II position in the Operations Department. Applications will be accepted until 100 qualified applications have been received, or until the job posting closing date of Wednesday, July 15, 2026, at 5:00 p.m., whichever occurs first.

Responsibilities

• Manage a variety of administrative tasks, including scheduling, document preparation, filing, data entry, and proofreading correspondence and reports.
• Manage facility-related needs, such as deliveries, meeting room reservations, and office inventory.
• Provide general administrative support to designated supervisory or management staff.
• Coordinate assigned programs, projects, and services with other District departments, divisions, and outside agencies.
• Provide general information and assistance to the public.
• Generate and edit documents and reports from templates.
• Track and monitor a variety of records, such as travel, trainings, and certifications.
• Work independently in an operations-based setting.

Requirements

• Experience and demonstrated proficiency in using enterprise resource planning (ERP) systems and/or Microsoft Suite.
• Familiarity with standard office software and the ability to quickly learn specialized systems.
• Experience working in a public agency, utility district, or a similar setting.
• Highly organized and detail-oriented professional.
• Able to handle a high volume of governmental financial processes.
• Awareness and ability to address deviations from established guidelines.

Qualifications

• Completion of the twelfth (12th) grade.
• Three (3) years of increasingly responsible experience in office support activities involving modern office practices, procedures, and equipment.

Skills

• Proficiency in enterprise resource planning (ERP) systems and/or Microsoft Suite.
• Ability to manage a variety of administrative tasks.
• Experience working in a public agency, utility district, or a similar setting.
• Highly organized and detail-oriented professional.
• Awareness and ability to address deviations from established guidelines.

Benefits

Details about benefits are available on the District's website at www.dsrsd.com. For more information, please refer to the District's benefit summary.

Pay

Details about pay are available on the District's website at www.dsrsd.com.

Schedule

This position is an onsite role and is not eligible for remote work.