Administrative Assistant II

About the role

This role is responsible for providing administrative support such as scheduling, record keeping, critical staff communications and office supply ordering and maintenance.

All applicants must be currently authorized to work in the United States on a full-time basis and must not require sponsorship for employment-based visa status. This role will be open for a minimum of 2 weeks or until a successful candidate is selected.

Responsibilities

• Manage department schedules, payroll entries, and exceptions in coordination with managers
• Oversee vacation scheduling and attendance tracking; partner with HR on attendance-related matters as needed
• Coordinate meetings, presentations, catering, equipment, and communications with internal and external contacts
• Manage mail, correspondence, shipments, and confidential documentation
• Maintain organized filing systems, process expense reports, and maintain office and administrative supplies
• Support management with scheduling, records, communications, and administrative activities for all employee levels
• Prepare performance reports, including scorecards, inventory, shipments, and variance analyses
• Support team improvement initiatives, presentations, employee communications, and engagement activities
• Provide administrative support for management priorities, projects, and department activities
• Other duties as assigned

Requirements

• High school diploma/GED required
• 2+ years of office administrative experience
• Demonstrated initiative and ability to manage multiple priorities in a 24/7 manufacturing environment

Work primarily in an office environment with extended periods of sitting, frequent computer use, repetitive hand and arm movements, and periodic standing, walking, and movement throughout office and meeting areas. Entry into manufacturing, warehouse, or operational areas requires compliance with safety procedures and use of personal protective equipment (PPE), including eye and hearing protection, hard hat, and steel-toed footwear. Occasional physical activities such as lifting, carrying, bending, reaching, walking on uneven surfaces, or moving materials, as required by the role.

Benefits

• Medical, dental, vision, and more (benefits generally begin after 30 days)
• Paid time off includes vacation days, personal days, and company holidays

Pay

Compensation ranges are estimates based on market data; actual offers account for internal equity and the candidate’s job-related knowledge, skills, education, and experience.