Administrative Assistant II

Responsibilities

• Acts as liaison to other City departments, agencies, stakeholders, etc.
• Captures and distributes messages to all staff; drafts and distributes internal and external communications.
• Aids in and supports all Senior Center programs, including the Supportive Day Program when needed.
• Keeps accurate records of employee accruals (vacation, sick, etc.).
• Provides information and referrals to clients, assists members of the public both in person and on the phone; manages inquiries about center programs, services, and upcoming events.
• Captures and schedules agency volunteers; coordinates and schedules appointments for clients.
• Creates and submits monthly reports to the Regional Transit Authority.
• Captures and coordinates transportation with drivers in a cooperative manner; monitors CDL compliance for drivers, and performs the role of dispatcher for all transportation needs.
• Aids in the input of “Friends” financial information; creates financial and other relevant reports as needed.
• Performs other similar/related duties as assigned or required.

Qualifications

• High school diploma or equivalent.
• Two years of relevant full-time or equivalent part-time proven experience as an administrative assistant or similar role, working in a professional business setting.
• Thorough knowledge of the principles and techniques of office and administrative management, including office practices and knowledge of bookkeeping methods and principles.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to develop effective office work procedures.
• Ability to understand and follow complex oral & written instructions.
• Ability to exercise judgment and discretion in applying and interpreting departmental policies and procedures.
• Ability to maintain professional working relationships with other employees and departments within the City.
• Strong communication skills to work effectively with a diverse population including employees, senior citizens, and other visitors to the Senior Center; exhibits empathy, patience, and compassion when working with seniors.

Working Conditions

• Interacts and communicates frequently with the public, government officials, other staff members and boards, and/or third parties transacting business with the City.

Physical Requirements

• Operates standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal building which may include flights of stairs.
• Lifts/moves objects weighing up to 10-20 pounds.

Hours

Monday – Friday, 35 hours per week.
8:00am – 3:30pm.

Salary

$25.85 per hour Annual increases up to $35.78 per hour.