Administrative Assistant II (5063) - Rail Transportation

SEPTA is the sixth-largest transportation system in the U.S., connecting communities across a 2,200-square-mile service region. We are at the forefront of innovation in the transit industry, ensuring reliable and efficient services while driving economic growth in the Philadelphia region.

About the role

Assists in the coordination of all administrative, secretarial, and clerical functions for the department. Assists with day-to-day operations within the organization.

Responsibilities

• Manages the daily administrative functions of the department.
• Provides assistance in administrative and secretarial related functions.
• Reads and routes incoming mail, oversees filing of correspondence and other records.
• Responsible for maintaining attendance records and inputting payroll into CAPES/INFOR.
• Handles administrative tasks including scheduling meetings, receiving and disseminating information, relieving manager of clerical and minor business details.
• Prepares and coordinates travel arrangements for staff.
• Interfaces with various levels of management both inside and outside the authority.
• Prepares various reports, PowerPoints, and/or spreadsheets.
• Composes letters, memos, and correspondences as necessary.
• Serves as backup for other Administrative Assistants as appropriate.
• Complies with all Authority and departmental safety and security policies and procedures as well as applicable job safety responsibilities. Reports safety concerns, compromises, or hazards affecting operations, the public, self, and/or other employees.
• Performs other duties and assignments as directed.

Requirements

• High School Diploma or equivalent with a minimum of eight (8) years administrative/secretarial experience in the coordination of office procedures and reports.
• An equivalent combination of education and experience (one (1) year of post high school education equating to two (2) years of relevant experience) may be considered in lieu of the above listed requirements.
• Must possess the ability to coordinate and handle all administrative functions in a fast-paced environment.
• Must be able to handle multiple duties simultaneously with various deadlines.
• Prior to interview, candidate must pass current AA testing requirements established by the Testing Department (or have been previously qualified under prior testing standards).
• Demonstrate experience in working with highly confidential issues and material in a discreet manner.
• Must possess strong administrative and organizational skills.
• Working knowledge of SuccessFactors, CAPES, and ASI.
• Must possess excellent oral and written communication skills including grammar, spelling, and proofreading skills.
• Proficiency in MS Office, Outlook, and Access.
• Excellent interpersonal skills to deal effectively with a wide range of individuals at all levels.

Pay

$59,540.00 - $74,412.00

Benefits

• Comprehensive Healthcare Coverage – Medical, prescription, dental, and vision plans with little to no employee premiums.
• Retirement Security – Participate in a Defined Benefit Pension Plan and a 457B Deferred Compensation Plan.
• Paid parental leave, generous vacation time, and paid holidays.
• Wellness programs and resources to support physical, mental, and emotional well-being.
• Tuition reimbursement to support education and career advancement.
• Student Loan Assistance – Positions qualify for the Public Service Loan Forgiveness (PSLF) program.
• Free SEPTA Transportation Pass, providing unlimited access to all SEPTA services.