Administrative Assistant I - CASD

The Administrative Assistant I in Counseling and Student Development (CASD) provides high-level administrative and technical support to student success services including Academic Advising, Counseling, Career Exploration, and First-Year Experience initiatives. This position requires strong organizational skills, confidentiality, and advanced computer competency. As part of a cross-trained support team, the role ensures smooth daily operations, contributes to student-centered service delivery, and provides backup coverage across CASD functions as needed.

About the Role

• Provides administrative support to student success services including Academic Advising, Counseling, Career Exploration, and First-Year Experience initiatives.
• Ensures smooth daily operations through efficient workflow management.
• Contributes to student-centered service delivery by supporting various student success initiatives.
• Provides backup coverage across CASD functions as needed.

Responsibilities

• Supports student success services including Academic Advising, Counseling, Career Exploration, and First-Year Experience initiatives.
• Manages and coordinates multiple tasks and projects simultaneously.
• Coordinates responsibilities and operates as part of a cross-functional team.
• Manages large amounts of information and files with an attention to detail.
• Applies critical thinking skills and exercises appropriate judgment.
• Works independently and takes initiative.
• Communicates effectively in both the spoken and written word.
• Works as part of a cross-trained team, and deals with students, faculty, staff, and public with knowledge, tact, and courtesy.

Requirements

• Associate Degree or four years of related administrative experience.
• Two years of prior related office experience; such experience to include independent decision-making, problem solving, coordination of responsibilities, and the ability to function effectively in a complex high pressure, high volume environment.
• Experience working with the standard office productivity software and electronic communication tools, including Microsoft Word, Excel, Access, PowerPoint, Google Suite, and Zoom.
• Demonstrated time management and priority setting skills.
• Intermediate level proficiency in Microsoft Word, Excel, and PowerPoint.

Qualifications

• Three years of office experience in a higher education setting.
• Prior work experience in a college environment.
• Intermediate level proficiency in Microsoft Word, Excel, and PowerPoint.

Physical Requirements/Working Conditions

• Sedentary at times.
• Ability to operate all standard computer hardware and software.
• Ability to move around the office and the campus so as to carry out the essential duties of the job.

Additional Desirable Qualifications

• Three years of office experience in a higher education setting.
• Prior work experience in a college environment.
• Intermediate level proficiency in Microsoft Word, Excel, and PowerPoint.

Physical Requirements

• Sedentary at times.
• Ability to operate all standard computer hardware and software.
• Ability to move around the office and the campus so as to carry out the essential duties of the job.

Additional Desirable Qualifications

• Three years of office experience in a higher education setting.
• Prior work experience in a college environment.
• Intermediate level proficiency in Microsoft Word, Excel, and PowerPoint.

Work Schedule

• Full-time regular position which supports a division with regular operational hours of 8:00 am to 7:00 pm.
• Ability and willingness to work varying hours, including nights and weekends, to meet the operational needs of the department.

Section 504 Coordinator Contact Information

• 1401 E. Court St., Prahl College Center (PCC- 1130), Flint, MI 48503, (810) 762-0191.

Equal Opportunity Statement

• The College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law.