Administrative Assistant I

Administrative Assistant IReports to Senior Executive AssistantWord on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron and reaches millions of people to draw them into—or back to—the Catholic faith.The Administrative Assistant I works alongside the Senior Executive Assistant in managing the daily workflow of the Word on Fire (WOF) executive office. In this supporting capacity, the Administrative Assistant I acts as a reliable operational backup, whose focus is to execute daily duties with high precision, keeping the entire executive team organized and running efficiently. Location: Rochester, MNEmployment Type: Full-timeResponsibilitiesAssist the Senior Executive Assistant in managing active executive calendars, identifying conflicts, and scheduling internal and external meetingsPerform general administrative tasks, process expense reports, and execute out-of-office errands necessary to support executive operationsCollaborate with travel agents and external vendors to manage logistics, lodging, transportationCreate complex domestic and international travel itineraries for C-Suite executives, including updating to reflect any last-minute adjustmentsDraft, edit, and format slide decks, presentations, and briefing documents for senior leadership and board meetingsServe as the primary operational backup for the Senior Executive Assistant during absences, ensuring continuous, seamless support for the Chief Executive Officer and Founder’s officeMaintain general office supplies and manage inventory for officeWorks in conjunction with Human Resources and in office departments to plan and execute employee engagement events throughout the yearHandle all job responsibilities with a high degree of discretion and confidentialityRequirementsBachelor’s or Associate’s degree in Administration, or similar field of study, or 2 years of administrative experience in a corporate, or church office, setting Proficient in Google Workspace (Gmail, Calendar, Docs, Slides, Sheets) and Microsoft Office Suite (Excel, Word, PowerPoint) for presentation design and data managementSelf-starter and possesses a high attention to detailExceptional organizational and time-management capabilities, reflecting the ability to prioritize multiple tasks and manage conflicting deadlines under pressureHigh degree of professionalism in written and verbal communication skillsProven ability to handle confidential and sensitive information with absolute discretion Ability to travel as neededAbility to work off-hours including nights and weekends as neededCommitment to the mission of Word on FirePreferred QualificationsPrior experience supporting senior management or functioning with an executive administrative teamPossesses a proactive, resourceful approach to problem-solving and the capacity to adapt quickly to competing demands or last-minute changesStrong interpersonal skills with a demonstrated ability to build professional relationships with cross-functional staff, external partners, and high-level stakeholdersFamiliarity with the work of Word on FirePhysical RequirementsAbility to navigate out-of-office environments, operate a vehicle, and efficiently execute local errands on behalf of the executive officeMust be able to remain in a stationary position for extended periods while operating a computer and standard office machineryFrequent communication with internal staff and external vendors, requiring the ability to exchange clear and accurate information verbally and in writingOccasional lifting, moving, or transporting of office supplies, presentation materials, or equipment weighing up to 20 poundsCompensation and BenefitsThe estimated base pay range for this position is $26.38 - $31.87 hourly (equivalent to $48,011.60 - $58,003.40 annually, based on a 35-hour, full-time work week). Word on Fire determines individual compensation on several factors, including but not limited to, experience, skills, alignment with the role’s responsibilities, and geographic location. This role may be eligible for annual merit increases based on individual performance.Word on Fire also offers its team members a robust benefits package that includes:Work-from-home Wednesdays and up to 20 additional work-from-home days throughout the yearSeveral 100% Word on Fire-paid insurance benefits: life, short-term disability, and long-term disabilityOther insurance benefits: medical, dental, vision, HSA, FSA, accident, critical illness, and hospital indemnityA retirement plan with a 3% target employer contributionGenerous paid time off and paid holidaysPaid parental leaves at 100% of base salaryAccess to Word on Fire’s incredible wealth of content and resources and more!Word on Fire is founded upon and intent on prioritizing its Catholic religious mission and principles above all else. Word on Fire's religious mission may therefore require that it make employment decisions based on an individual's religion and adherence to the principles of the Catholic Church.