Administrative Assistant I

About the role

Performs administrative office support-related work for department staff and the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Responsibilities

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
• Prepares and distributes correspondence.
• Receives new, retires old, and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to central storage area.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
• Performs other job responsibilities as assigned.

Requirements

• High School Grad or Equivalent in general education.
• No experience required (Experience can be satisfied by full time or prorated part time equivalent).
• Valid driver’s license. This position requires driving a state vehicle.

Skills

• Some knowledge of applicable laws, rules, and regulations.
• Some skill in maintaining effective working relationships with others.
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
• Preparing and maintaining confidential and sensitive records, files, and reports.
• Using computers, applicable programs, applications, and systems.
• Ability to follow verbal and written instructions.
• Ability to protect sensitive and confidential information.

Physical Requirements and Working Conditions

• Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
• Sitting - prolonged periods of time.
• Repetitive Motion - substantial movements of the wrists, hands, and/or fingers.
• Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading.

Location

TxDOT's Brazoria Area Office is looking for an Administrative Assistant I based in Angleton, TX.

Benefits

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites.