Administrative Assistant - Huntington Mall

About the role

Huntington Mall is currently looking to hire a full-time assistant to support the daily operations and ensure the smooth functioning of the mall. We are seeking highly motivated candidates who are detail-oriented, proactive, and independent thinkers with a positive "can-do" attitude. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and possess the ability to think critically and solve problems efficiently. As part of our team, you will play an essential role in supporting various mall functions, contributing to a collaborative work atmosphere, and ensuring an exceptional experience for both our tenants and visitors.

Responsibilities

• Provide support to the mall Management Team, assisting with day-to-day operations and administrative tasks
• Handle accounts payable, ensuring accurate processing of invoices and payments
• Organize and maintain filing systems, ensuring documents are properly sorted and easily accessible
• Track employee time, ensuring accuracy in timekeeping and reporting
• Scan and organize documents for digital records, maintaining efficient and secure storage
• Manage scheduling and calendaring tasks, ensuring appointments and meetings are coordinated effectively
• Process incoming and outgoing mail, ensuring timely distribution and handling of correspondence

Benefits

• Competitive health care plan with low deductibles
• Dental & Vision insurance
• Life and Long-Term Disability insurance
• Annual paid time off benefits
• Comprehensive wellness plan that includes reimbursement for gym memberships
• Nine paid holidays provided annually
• Safe Harbor 401(k) retirement plan

Qualifications

• Minimum of 2 years' experience in Accounts Payable, demonstrating strong knowledge and practical expertise in financial processing
• Exceptional verbal and written communication skills, ensuring clear, professional interactions with team members and clients
• Excellent typing, proofreading, and grammatical skills, producing accurate and polished documentation
• Strong attention to detail, with meticulous work habits to ensure high-quality results in all tasks
• Energetic and proactive work ethic, with the ability to self-motivate and manage multiple responsibilities efficiently
• Professional attitude with a strong customer-service orientation, fostering positive relationships with internal and external stakeholders
• Proficient in the MS Office Suite (Outlook, Word, Excel, and PowerPoint), with a focus on maximizing productivity and efficiency
• Experience with the Compare and Redline features in Microsoft Word is a plus, enhancing document collaboration and review processes
• Strong data entry skills, ensuring accuracy and speed in entering critical information
• Skilled in 10-Key data entry, ensuring accurate processing of numerical information
• Thorough understanding of the Internet, including advanced search engines and databases, as a research tool
• Experience with JD Edwards or ERP Systems is a plus, contributing to a deeper understanding of enterprise resource planning and management systems

Education

• Associate's Degree preferred

About the Company

For over 75 years, Cafaro has been dedicated to bringing high-quality retail developments to communities across America. The company understands that the needs and preferences of each market evolve, and responds by creating vibrant centers that serve as destinations for shopping, dining, and entertainment. This vision was born from the entrepreneurial spirit of founders William M. Cafaro and John Cafaro, whose journey began by developing properties for grocery stores. In 1949, they established the foundation for what would become a leading force in retail development across the nation. Today, the Cafaro portfolio boasts over 50 properties, encompassing more than 30 million square feet of developed space across 10 states. The third generation of the Cafaro family now leads the company, with Co-Presidents William A. Cafaro and Anthony Cafaro, Jr. guiding the organization.

Cafaro's Mission: The Cafaro family of companies shall continue its commitment of fiscally managed preservation and growth of commercial real estate and investment portfolios. Based upon a strategic approach of continuous reinvestment and improvement of real estate assets and disciplined non-real-estate asset management and investment, the organization shall maintain its autonomy as a privately controlled family-owned business. This commitment recognizes that people, as an extension of the Cafaro family, constitute the most important resource. Accordingly, by promoting an environment that values fairness, respect, and recognition, the organization endeavors to stimulate accountability, personal growth, and self-esteem. The hallmark of the organization continues to be characterized by an unparalleled sense of loyalty, pride, dedication, and strong work ethic. In the tradition of the founders, Cafaro maintains present business relationships with honesty, openness, integrity, and credibility — values that serve as the foundation of future relationships for continued prosperity.